Education Programming Coordinator

The American Retirement Association is seeking an Education Programming Coordinator to join our team. Located in Arlington, VA, near the Ballston Metro station, we offer a vibrant working environment, competitive salary, comprehensive benefits, and the chance to contribute to a growing team. Learn more about our organization by visiting www.usaretirement.org. 

The Education Programming Coordinator will support the Senior Director of Education Programming in managing the educational content for conferences and webcasts. This role involves committee and speaker coordination, organizing responses from calls for topics and speakers, and ensuring the smooth coordination of content-related logistics with the conferences department. The ideal candidate will have strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced environment. 

Key Responsibilities: 

1. Committee Coordination: 

• Assist in schedule committee calls and distribute relevant planning materials, including agendas and action items following committee calls. 

1. Speaker Coordination: 

• Assist in sending speaker invitations, collecting bios, headshots, and presentation materials. 

• Review speaker expense reimbursements for accuracy and compliance with organizational policies. 

• Organize and track submissions from the call for topics and/or call for speakers, consolidating options and ensure timely follow-up with applicants. 

• Field general inquiries from speakers and ensure timely responses to their questions. 

1. Conferences and Marketing Coordination: 

• Provide updated agenda details to the marketing team to ensure the accuracy of promotional campaigns, websites, and other outreach materials. 

• Upload session details, speaker information, and presentation materials to conference mobile apps and attendee resource pages in coordination with the conferences department. 

1. Volunteer Management: 

• Maintain and update the volunteer database, ensuring accurate records of involvement, availability, and assignments for various events. 

• Communicate regularly with volunteers, providing updates and ensuring they are engaged in the event planning process. 

Qualifications: 

• Bachelor’s degree in Event Planning, Communications, or a related field. 

• 2+ years of experience in event planning, education programming, or project management (preferably in a conference or association setting). 

• Strong organizational skills with the ability to manage multiple responsibilities simultaneously. 

• Excellent verbal and written communication skills. 

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams) and virtual meeting platforms (Zoom, WebEx, etc.). 

Desired Skills: 

• Experience coordinating speakers or volunteers. 

• Ability to work both independently and as part of a team in a fast-paced environment. 

• Detail-oriented with the ability to handle last-minute changes effectively. 

• Knowledge of association management and event logistics is a plus. 

About American Retirement Association: 

The American Retirement Association, a non-profit professional association, has a long and storied reputation that dates back to its founding in 1966 as the American Society of Pension Actuaries. Today, its 37,000+ members include every type of pension professional – from business owners, actuaries, consultants, and administrators, to insurance professionals, financial advisors, accountants, attorneys, and human resource managers. While American Retirement Association members come from all corners of the country, representing every part of the industry, they are all united by their belief in and commitment to the private workplace retirement system. 

The American Retirement Association’s mission is to empower retirement professionals to build a stronger workplace retirement system for Americans through information, education, and advocacy. 

Employee Benefits: 

The American Retirement Association offers its full-time employees a robust benefits package that includes: 

- Medical, Dental & Vision Insurance 
- Life Insurance 
- Short-Term & Long-Term Disability Insurance 
- Profit Sharing 401(k) Plan 
- Defined Benefit Pension Plan 
- Health Savings Account 
- Flexible Spending Account 
- Eleven Paid Holidays 
- Eighteen Days of Paid Time Off 
- Two Hours of Personal Leave Per Month 
- Parental Leave 
- Hybrid Work Arrangement (Telework on Mondays and Fridays) 
- Commuting/Telework Benefits 
- Employee Assistance Program 

- Pet Insurance 
- Membership in Absorb Learning Management System 
- Membership in Experian My Financial Expert 

- Membership in Calm App 
- Worldwide Travel Assistance Program 
- Will Preparation Services