Manager, Corporate Travel and Housing

Who We Are: It all starts with purpose.

We are a purpose-driven nonprofit with a dynamic staff culture.

With a meaningful purpose, motivated staff, and excellent benefits, working here will definitely have you smiling! The ADA’s headquarters is located just steps from Chicago’s Magnificent Mile and close to public transportation. With more than 400 colleagues, the ADA Staff are some of the most talented people in the Chicago, Washington D.C., and Maryland area.

We were named a Top Workplace by the Chicago Tribune in 2019 and 2021! Come join our team!

Job Responsibilities:

The Manager, Corporate Travel and Housing is responsible for coordinating travel logistics through the official ADA travel management company (TMC), for the Officers, Board of Trustees (BOT) members, volunteers and ADA staff. This position also over sees the Chicago, Boston and DC hotel programs and works in conjunction with the Events and Experiences Team to arrange for room blocks for ADA business meetings.

They will also manage recommending and or securing hotels for smaller meetings without room blocks and the Commission on Dental Accreditation (CODA) site visits. The role involves managing approximately $2 million in annual air travel and over 5,000 hotel room nights.

Must Have:

• Bachelor's Degree
• 5 years experience in corporate travel management or administrative experience managing vendor relationships; or 9 years experience in lieu of degree
• Some event or meeting planning experience
• Familiarity with travel booking tools, expense reporting systems, and travel management software
• Strong communication and customer service skills
• Ability to manage multiple tasks, including last-minute changes, under tight deadlines
• Strong organizational, project management and process development skills
• Verbal Communication; Negotiation; Collaboration
• Self-starter; Results-focused; Analytical
• M365 (MS Office); Expense reporting tool; Concur
• Travel to annual meeting and House of Delegates meeting
• Position may require before or after hours work, weekend work, may require more than the standard number of hours of work within a workweek

Nice to Have:

• Experience with Global Distribution Systems (GDS) or Computer Reservations Systems (CRS)
• Experience with managing budgets and tracking expenses
• Experience with external travel vendors and hotel management
• Degree in hospitality, travel, events management, business administration or related field

Just a few of the benefits offered to employees:

• Promotes Work/Life Balance
• Hybrid Work Schedule (2-3 days from home)
• Health insurance/ dental reimbursement plan
• Ample Paid time off
• 401(k)
• Pension
• Flexible Spending Account
• Life insurance
• Tuition reimbursement
• Paid Parental Leave
• Pet Insurance
• Student Loan Refinance
• 2 days off to work at a charity event of your choice

APPLY ONLINE TODAY!

The American Dental Association is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The American Dental Association is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at recruiting@ada.org.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.