AI Job Assist
Job Seeker Employer
Job Seekers, Welcome to ALUMNI CAREER CENTER
Executive Team Coordinator I
Nemours
SAVE savedJobs
SAVE savedJobs

Executive Team Coordinator I

Nemours

Application
The application opened in a new tab.
By using this feature you agree to our Terms and Conditions and Privacy Policy.
Details
Posted:
November 23, 2024
Location:
Orlando, Florida

This position is responsible for working independently for an AVP, VP, SVP or Chair Executive by providing office support to increase the efficiency and effectiveness of the Executive. Handles a wide variety of situations requiring knowledge of the overall functions of the Executive's area of responsibility with tact and confidentiality. Acts as a central point of contact for other departmental associates and as a liaison for other Executive Team offices. Responds to inquiries and independently represents the Executive in managing internal and external customers. May be responsible for organizational functions such as revision and maintenance of policies and procedures. Typical duties include maintenance of budget records and developing communications on the Executive's behalf. Will be expected to collaborate with regional counterparts in other areas of the enterprise.

May support subcommittees of Board of Directors/Managers including meeting attendance, preparing minutes maintaining all records, following up on action items and agenda preparation.

  1. Manages Executive priorities in planning, communication, and coordination of departmental activities.
  2. May provide support to subcommittee of the Board of Directors or Florida or Delaware Board of Managers. This includes but is not limited to: selecting and contracting for meeting site and meeting arrangements; preparing agenda with Chair and ensuring that all materials are available at the meeting; attending and taking minutes; preparing summary report for Chair to present to full Board directly after meeting requiring understanding of committee operations to ensure that priority issues are covered; preparing complete transcription of meeting minutes; following up with committee members who have deliverables to ensure they will be prepared for the next meeting and informing the Chair of any issues or difficulties.
  3. Sets up departmental meetings including agendas requiring knowledge of the purpose of the meetings, organizational priorities, and confidentiality. Ensures that appropriate parties are included in the meetings. Ensures that attendees know of any pre-meeting work required. Compiles pre-meeting materials. Follows up as needed.
  4. Prepares correspondence for the executive's signature as well as for own activities representing the department for both internal distribution as well as to external vendors and other interested parties.
  5. Prepares reports and presentations both for the executive and others as well as for own activities. Frequently assigned projects requiring research, gathering data, and reporting on results. For example, participating in and being assigned an objective as part of the department's strategic management system activities.
  6. Maintains records for budget and other activities such as purchase orders and accounts payable requests, travel records, confidential reports. Prepares expense reports for travel and meetings.
  7. Represents the executive in dealing with both internal Nemours customers and external contacts. Answers questions or deals with problems independently as well as determines who to refer problems to. Keeps executive informed about issues.
  8. Ensures departmental Associates are aware of activities, meetings, policies and procedures.
  9. Arrange travel for executive and others as needed. Coordinate travel with other executives as necessary.
  10. May supervise other clerical/administrative associates including recruiting, training, coaching and counseling, and disciplining as necessary.
  11. May perform other functions to support the overall organization such as being responsible for policies and procedures, including writing, revising, communicating, and maintaining records for assigned area.
  12. Additional miscellaneous duties and responsibilities, as may be assigned from time to time by employee's supervisor.

Associates Degree Preferred

Minimum of 3 years of administrative assistant experience required. Experience working for Senior Management/Executives highly preferred.

Internal Number: 13954
About Nemours
Nemours is committed to improving the health of children. As a non-profit children’s health organization, we consider the health of every child to be a sacred trust. Through family-centered care in our children’s hospitals and clinics in Delaware, New Jersey, Pennsylvania and Florida, as well as world-changing research, education and advocacy, Nemours fulfills the promise of a healthier tomorrow for all children — even those who may never enter our doors. Nemours began more than 70 years ago with the vision of Alfred I. duPont to improve the lives of children and to do whatever it takes to prevent and treat even the most disabling childhood conditions. Today, through our children’s hospitals and health system, we directly care for 250,000 children annually in Delaware Valley and Florida, including families who travel from across the country and world to see our specialists — treating every child as we would our own. We also reach beyond the walls of our hospitals and clinics to be a voice for children on a national and international level, and to lead the way in prevention, intervention, education, and research. Nemours is growing to better serve the children and families in our ca...re. We have 1.1 million square feet of space currently devoted to providing children’s healthcare or under construction, all designed with significant input and advice from our patients and families.
Show more
Show less
More Jobs from This Employer
More Jobs Like This
Registered Nurse - 72C - CLC - Hospice and Palliative Care   Brockton, Massachusetts, Massachusetts
Veterans Affairs, Veterans Health Administration Today
Registered Nurse (Operating Room)   Spokane, Washington, Washington
Veterans Affairs, Veterans Health Administration Today
Graduate Education Business Services Professional   Denver, Colorado
Denver Health Today
BACK TO TOP
Help is on the way!
We're sorry you are having trouble applying for this job.

Please try loading this job using the following link before submitting your help request: