Administrative Specialist

Requisition Number: S_241133

Department: UO Fleet Management-1017

Description of Work:

• Process driver MVR (motor vehicle record) checks.
• Maintain UST (underground storage tank) system (record keeping and fuel ordering).
• Process internal billings and evaluate transactions.
• Manage interdepartmental transfer items and online auction items.
• License and title University vehicles.
• Process toll charges.
• Maintain Voyager credit card system, and order new or replacement cards.
• Assist in processing vehicle accident reports.
• Order bulk fuel for other departments.
• Maintain office supply inventory.
• Process daily rental vehicle requests and/or answer phone for vehicle dispatch.

Minimum Required Qualifications:

• High school or equivalent experience
• 2+ years experience of administrative office support.
• Good analytical thinking and reasoning skills
• Thoroughness and high attention to detail
• Skilled in Microsoft Office products
• Knowledgeable in utilizing a database
• Able to comprehend and follow written and verbal instructions
• Strong communication skills
• Strong time management and organizational skills
• Must have a valid driver's license and meet University driver eligibility requirement

Preferred Qualifications:

• Associate or Bachelor's degree in Business, Administration, Accounting, Office Management, Office Technology, Automotive Technology, Information Systems Technology, Public Administration, or other related field of study or equivalent experience is preferred.
• 1+ year experience in automotive rental office management.
• Knowledge and experience utilizing SAP.
• Data base report writer (Oracle, Crystal Reports, Global Report Writer, SQL, etc.)
• Familiar with or experience using Excel, Access, or SQL database
• Understanding of GAAP
• Travel agent certification
• Nebraska underground storage tank operator certification

Posted Salary: Salary commensurate with experience

Job Type: Full-Time