Grants Manager

The Grant Manager serves as a resource for both the internal and external community providing information and interpreting college policy related to federal and private foundation grants. Responsible for the financial management of federal and private foundation grants, including monitoring expenditures, preparing financial reports and ensuring compliance with federal guidelines. 

This position reports to the Comptroller in the Business Office and works closely with staff in the Office of the Provost, Grants Office and the Science Education Resource Center (SERC). 

Essential Job Functions/Responsibilities:

Grant Management and Reporting: 

• The Grant Manager serves as a resource for both the internal and external community providing information and interpreting federal and state regulations and college policy related to grants. Partnered closely with the Grants Office, Provost Office and individual Principal Investigators (PIs) to review and approve proposed budget for grant applications at the time they are prepared to ensure terms and conditions are in alignment with college policy and support resources.
• Collaborate with Comptroller, Grants Office, Provost Office, Science Education Resource Center (SERC) Business Manager and individual Principal Investigators (PIs) to assist with the implementation of approved and accepted awards to ensure proposed budgets are supported. 
• Provide training and support for new PIs and Departmental Assistants (DA). Verify financial reporting complies with OMB Uniform Guidance and Grantor Agreements.
• Responsible for managing compliance, accounting, and reporting for foundation, federal and state grants. Provide post-award grant management assistance including support for sub-awards and contracts. 
• Monitor federal grant expenditures to ensure spending within technical guidelines and OMB Uniform Guidance. Verify indirect cost allocations. Assist PI/DA with questions regarding budgets, available balances and federal spending policies. Communicate routinely with the Grants Office and grant PIs regarding the status of spending ensure progress toward completion.
• Administer the sub-award process for both out-going and in-coming awards, working with SERC or other PIs to initiate and/or renew sub-award documents and monitor sub-award compliance. Complete sub-award audits on a periodic basis.
• Coordinate the completion of quarterly budget certifications and Time and Effort Reporting.
• Facilitate responses to agency audits. 
• In consultation with the Comptroller, prepare the submission to negotiate the periodic renewal of the federal indirect cost rate.
• Maintain and enhance the grant management resources available on the Business Office web site. 
• Serve as Workday Grant Workstream Lead, monitoring, testing and confirming system enhancements as they are released to ensure optimization of grant and award management. 
• Contribute to the preparation of the annual audited financial statements especially as they relate to the Compliance Audit. Prepare supporting audit work papers as well as related surveys and reports. 
• In collaboration with the Comptroller complete annual surveys and questionnaires that report on grant activity (i.e. NSF - HERDS).
• Engage in regular professional development to monitor new regulations and communicate recommended enhancements to internal control procedures to ensure our compliance environment is robust. 
• Actively engage in routine planning, configuration and testing for bi-annual Workday releases to ensure enhancements meet needs and expectations.
• Participate in various campus committees and project teams as requested.

Additional Job Responsibilities:

• Serve as document manager for all Grant Management functions ensuring Business Office File Management guidelines and Document Retention Guidelines are followed.

Supervision Received and Exercised:

• Routine communication with Comptroller expected with independence to develop and enhance systems to meet department; committee and college reporting requirements expected.
• Highly collaborative work with Office of the Provost, Grants Office and SERC as well as Department Principal Investigators and Departmental Assistants.