Job Summary: The Assistant to the Dean facilitates school objectives by supervising staff and coordinates administrative affairs and programs in all matters related to the College of Education by supporting the Dean and the Dean’s initiatives. Due to the University closure from December 23, 2024 to January 6, 2025, delays in the application process may occur. We appreciate your patience as we work diligently in reviewing all applications. Duties & Essential Job Functions: 1. Facilitates school objectives by interpreting and communicating regulations, requirements, and criteria to student and faculty; explaining guidelines and procedures to faculty, parents, students, and staff; advising director on policy and procedure improvements and implementing changes.
2. Manages school operations and administrative functions by planning and implementing office systems, layouts, equipment procurement, and facilities maintenance.
3. Monitors and maintains budgets by gathering and submitting information, scheduling expenditures, reconciling accounts; authorizing purchases for audience development and recruiting functions.
4. Completes special projects by organizing and coordinating information and requirement for program assessment and evaluations; course scheduling; planning, arranging, and meeting schedules; responsible for implementing results of these activities.
5. Coordinates events by arranging and attending meetings and school functions; determining meeting requirements and expediting services; providing coordination and assistance to the director.
6. Provides staff and office support for the dean, to include screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries, as appropriate; serves as a primary point of contact and liaison between the office, students, and external constituencies on a range of day-to-day issues.
7. Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow up on matters arising from meetings.
8. Schedules and coordinates dean's appointments and/or travel arrangements, and coordinates and oversees daily office activities.
9. Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
10. Leads and guides the work of lower graded staff and/or student employees, as appropriate; may participate in training and evaluative sessions; may assist in selection, orientation, and planning..
11. Carries out and coordinates administrative activities associated with academic affairs, such as tenure, contracts and promotion of faculty reporting to the dean.
12. Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
13. Provides direct support for budget and personnel management for the college; analyze and prepares budget and financial reports.
14. Serves as a program representative at meetings and events, on and off campus as required.
15. Performs other related duties as assigned. Required Education & Experience: • Bachelor's degree and 3 years' experience with higher education administration, teaching or academic programming.
OR
• High School Diploma or GED equivalent and 7 years’ experience with higher education administration, teaching or academic programming. Preferred Education & Experience: • None Required Licensure/Certification/Specialized Training: • None Preferred Licensure, Certification, and/or Specialized Training: • None Knowledge, Skills & Abilities: • Knowledge of department specific computer software.
• Knowledge of customer service techniques.
• Knowledge of TCU community, organizational structure, and procedures.
• Skill in some or all components of Microsoft Office, including Access Databases.
• Skill in performing research.
• Ability to balance multiple projects simultaneously and meet deadlines.
• Ability to assume administrative functions and make independent decisions regarding daily activities.
• Ability to clearly communicate verbally and in writing.
• Ability to be a productive and cooperative member of a team.
• Ability to maintain professional and technical knowledge by attending education workshops.
• Ability to maintain confidentiality. TCU Core Competencies: University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system. Physical Requirements (With or Without Accommodations): • Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs. Work Environment: • Work is indoors and sedentary and is subject to schedule changes and/or variable work hours. • This role is on-campus and in-person.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate. AA/EEO Statement: As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law. |
