LSC Administrative Analyst

This limited appointment position is not an ongoing position and is established and funded for a period of up to 18 months at any percentage of time.

This position REQUIRES that a RESUME and COVER LETTER be submitted in addition to the UCLA Application. Please have ALL FILES ready when applying.

Reporting to the Director of Library Special Collections (LSC), the LSC Administrative Analyst (LSC AA) independently coordinates high-level administrative and logistical operations for the Director of LSC and LSC Team Leads. The LSC AA provides high-level administrative, fiscal, project management, and human resources support for the Director of LSC and LSC Team Leads, independently coordinating projects, reports, and meetings that require extensive research, data collection and detailed analysis spanning numerous departments, units, the university, and the University of California system. The LSC AA independently responds to complex inquiries from internal constituents, campus administrators, library users, donors, and vendors of highly confidential and time sensitive nature. In coordination with the Library Building Manager, oversees complex facilities requests and supervises building repairs and projects in LSC spaces. The LSC AA Manages security clearances and keycard access, coordinating with Library security and UCPD as needed, and contributes to emergency preparedness, including planning, phone trees, supplies, and protocols for LSC facilities The LSC AA assists with budgeting processes and takes lead in all purchasing processes, executes fund transfers and recharges, and performs all equipment and supply purchases. The LSC AA assists the LSC Director in tracking discretionary, gift, and endowment funds. The LSC AA is responsible for tracking projects, tasks, and budgets from inception to completion. The LSC AA serves as primary liaison to Library Business Services and Library Human Resources and assists with employee onboarding and offboarding. The LSC AA responds to inquiries from faculty, staff, students, and the public on behalf of the department regarding operations, policies and procedures as requested and develops and revises operating procedures and policies. The LSC AA assists LSC Director and LSC Team Leads with contracts and grants documentation management and assists in development and administration of public programming, events, and other outreach events. Assists the LSC Director and LSC Team Leads in identifying grant opportunities in support of LSC and Library goals. In cooperation with the Library Grant Administrator, advises LSC Director, Team Leads, and LSC's Digitization and Grants Readiness Committee in creating compliant grant proposals. Working closely with Library Business Services develops budgets for grants prior to submission to the Library Grant Administrator. Works with Library Grant Administrator to ensure LSC grant proposals are complete and accurate. Maintains knowledge on UCLA Library's Grant policies and procedures and provides guidance to LSC Director and LSC Team Leaders.