Executive Assistant for SVP for Exhibition, Education & Public Programs and VP for Operations

American Museum Of Natural History

Executive Assistant for SVP for Exhibition, Education & Public Programs and VP for Operations

The American Museum of Natural History is one of the world's preeminent scientific and cultural institutions, and has as its mission to discover, interpret and disseminate information about human cultures, the natural world and the universe through a wide-ranging program of scientific research, education and exhibition.

The Museum is seeking an Executive Assistant to provide vital support to the Senior Vice President for Education, Exhibition & Public Programs and the Vice President for Operations. The Executive Assistant serves as the initial point of contact for both VPs, providing administrative support; coordinating meetings, calendars and expenses and acting as a liaison to internal/external partners.

Job duties include, but are not limited to:

• Handle heavy calendar management for both executives, requiring interaction with internal and external parties including senior executives, assistants, professionals, board members, donors, staff members and consultants.
• Coordinate staff meetings, conferences, visits and tours. Develop agendas. Arrange for meeting rooms or facilities. Keep executives prepared and on-schedule. Prioritize meetings and resolve calendar issues/overlap as needed.
• Arrange travel and handle expense reports.
• Track projects and project progress.
• Coordinate tech support and office maintenance requests.
• Draft and finalize correspondence, reports, documents and presentations.
• Serve as a point of contact for both executives. Screen visitors and phone calls.
• Manage and receive physical mail, prepare packages for shipping and handle messenger services.
• Maintain confidentiality of sensitive information.