| Location: Chicago, IL Job Description: Serves as a primary account administrator for grant accounts and handles post award activities in addition to cost corrections and wire transfers. Creates and analyzes monthly financial Orbit reports for accuracy, recommends and initiates action to correct discrepancies and follow-up until resolved. Compares actual spending to the original budget and identifies any variances. Works with administrators to manage financial and administrative aspects of sponsored project post-award grant administration. Advises and assists in most relations and communications with funding agencies, subcontractors, and URA post award administrators. Monitors spending on faculty and student federal, non-federal, international and internal grant accounts for allowability, allocability, reasonableness, and consistency of treatment. Regulatory and compliance monitoring. Monitors submission of progress reports. Prepares and processes annual effort allocation reports. Creates and manages progress reports, obtains sponsor prior approval for substantive changes to project work scope or changes above $25,000 to budgeted line items, no-cost extension requests, transfers and closing memos. Manages the execution of Subawards, Sponsored Consulting Agreements and Subaward Amendments by coordinating with sub-award administrators. Coordinates with other departments/units/divisions regarding multi-investigator grants. Serves as department contact for annual audits and agency site visits. Develops a working knowledge of University policies and procedures and the policies and procedures of various funding agencies. Proposes solutions to discovered problems and fixes according to proper policy and procedure. Reviews all applications within University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing. Performs other related work as needed.
Preferred Qualifications Education: Experience: Administrative, accounting, or grant and contract administration experience. Budgets, ledgers, invoices, and fiscal reporting. One or more aspects of sponsored program administration in a research environment. Accounting systems.
Technical Skills or Knowledge: Knowledge of Oracle, Workday, Microsoft Office, financial computing, procurement and database software applications. Mathematical aptitude.
Preferred Competencies Strong analytical and organizational skills. Strong interpersonal, verbal, and written communication skills. Work closely with senior University officials. Independently complete projects on time and accurately with minimal supervision. Flexibility and ability to work effectively under considerable time pressure.
Working Conditions Application Documents Resume/CV (required) Cover Letter (required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637. |
