Executive Coordinator

Basic Qualifications

• Minimum of 3 years of administrative or related experience working in a dynamic environment.
• BA or equivalent experience

Additional Qualifications and Skills

• Superior organizational
• Superior attention to detail.
• Very strong proficiency with all MS Office applications as well as in working with various file formats.
• Experience with collaboration tools such as Zoom and Slack.
• Strong written and verbal communication skills
• Ability to learn quickly
• Desire to understand the technology and business needs across the organization
• Proven ability to initiate and manage multiple tasks under competing deadlines and shifting priorities.
• Demonstrated ability to work independently and collaboratively.
• Demonstrated initiative and resourcefulness.
• Excellent self-management and capacity to influence others positively.

• Use significant independent judgment in identifying and resolving potential conflicts and connecting dots.
• Work independently with minimal supervision in an environment of multiple and sometimes conflicting priorities.
• Anticipate and resolve a wide variety of administrative issues.
• Is an administrative and project generalist with the flexibility and ability to support a variety of leadership styles and subject matter areas.

Working Conditions

• This is a fully in-person position that is required to work from the office 5 days per week.
• This is a 40-hour per week position.

Additional Information

• Harvard University requires pre-employment reference and background screening.?
• We are unable to provide work authorization and/or visa sponsorship.?
• This position has a 90-day orientation and review period.

Benefits

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format