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Sr. Director of Finance and Business Operations
University of California Riverside
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Sr. Director of Finance and Business Operations

University of California Riverside

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Details
Posted:
December 6, 2024
Location:
Riverside, California
Type:
Full-time



Sr. Director of Finance and Business Operations


Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Accounting and Finance
Salary: $123,000 - $241,400
Full/Part Time: Full-time(100%)
Organization: Planning Budget & Administration
Department: Veronica Ruiz
Application Deadline: Open Until Filled

Position Information:
The full salary range for the Senior Director of Finance and Business Operations is $123,000 - $241,400 annually. However, the expected pay scale for this position is up to $170,000 annually. We base salary offers on a variety of considerations, such as education, licensure an certifications, experience, and other business and organizational needs.

Under the general direction of the Chief Financial and Administrative Officer (CFAO), the Senior Director of Finance and Business Operations provides complex administrative, payroll, facilities, financial, and budgetary support for organizational units that the Administrative Services and Strategic Executive Team (ASSET) supports. The Sr. Director serves as lead for three organizational units; Chancellor - Org 20 (Chancellor's Immediate Office, Chief Compliance Office, Government & Community Relations, Diversity, Equity, and Inclusion, Audit & Advisory Services, and Office of Legal Affairs, and Central Human Resources); Provost/Executive Vice Chancellor - Org 31(Provost's Immediate Office, Administrative Resolution, Academic Personnel, Ombudsman); Health, Well-Being, and Safety- Org 42 (VC Immediate Office, Basic Needs, Campus Advocacy Resource & Education (CARE), Counseling and Psychological Services (CAPS), Healthy Campus, Student Affairs Case Management, Student Disability Resource Center, Student Health Services(SHS), and UC Police Department, the WELL, and the Student Intervention and Response Team. This position serves as backup Sr. Director for the Vice Chancellor of Planning, Budget & Administrative Services (PB&A) and associated units. The Sr. Director provides critical executive level support and consultation to various members of the executive leadership team and assigned units on budgetary planning, campus-wide analysis and recommendations for approvals of exceptions to UCOP and campus policies and procedures. Assists the CFAO with the coordination of financial and administrative operations for control units. Performs the highest level of sophisticated/complex budget/resource analysis, including retrieving data from campus information systems, organizing, validating, and analyzing data, and preparing reports. Participates in developing annual financial plans for the supported organizations & departments; oversees day-to-day operations of the budget and financial operations; provides complex analytical support/policy analysis for the organization to monitor expenditures. Provides technical support in all financial areas, and implements processes to increase efficiency and improve financial reporting tools. Coordinates facilities issues and space management & utilization for the control units. Must use sound judgment at all times and base decisions and recommendations on risk assessments aligned with senior management's risk tolerances.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements:
Requirements

Educational Requirements
  • Advanced degree in related area and/or equivalent experience/training.
  • Required

    Experience Requirements
  • 8 - 13 years of related experience.
  • Required
  • Previous supervisory/managerial experience.
  • Preferred

    Certification Requirements
    CertificationRequirement
  • Professional certification.
  • Preferred

    Special Conditions
    Special
  • Occasional travel for university related business meetings, conferences and/or professional development.
  • Required
  • Hired candidate must successfully pass a background check prior to appointment start date.
  • Required
  • Travel
  • Preferred

    Minimum Requirements
  • Extensive knowledge of financial policies, practices and systems; budgeting and reporting techniques; fund accounting; human resource planning; accounting and bookkeeping.
  • Strong ability to effectively communicate verbally and in writing.
  • Demonstrated interpersonal skills and ability to work effectively across the organization at all levels; ability to interact with diverse populations.
  • Client services oriented; good listening, critical thinking and analytical skills.
  • Ability to multi-task.
  • Ability to evaluate processes to establish and maintain appropriate accountability structures and strong internal control elements.
  • Demonstrate negotiation skills.
  • Excellent interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service
  • Experience in costing of goods and services, developing recharge rates to cover applicable costs of services to end users, and skill getting financial proposals approved.

    Preferred Qualifications
  • Experience building analytical models to support short and long range decision making and in the preparation and analysis of financial statements using automated accounting systems and spreadsheet software.
  • Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy.
  • Knowledge of personnel management procedures, including staffing, hiring, training, disciplinary action, termination and performance management


    Additional Information:
    Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

    UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

    • UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.

    • UC Riverside is the top university in the United States for social mobility. - U.S. News 2020

    • UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.

    • Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019

    • Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings

    • UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
    The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

    For information about our generous employee benefits package, visit: Employee Benefits Overview

    Job Description Details:
    Job Description Details

    General Information
    FINANCIAL ANL MGR 2 000213 27 Veronica Ruiz Veronica Ruiz

    Positions Directly Supervised
    Job CodeTitleFTE
  • 005680
  • HC ADM SHS MGR 1
  • 1
  • 007709
  • FINANCIAL ANL 3
  • 1
  • 007710
  • FINANCIAL ANL 4
  • 1
  • 007377
  • ADMIN OFCR 3
  • 1
  • 004627
  • FINANCIAL SVC ANL 2
  • 1

    Generic Scope
    Oversees through subordinate managers a large department or multiple smaller units, OR manages a highly specialized technical function/team. Has significant responsibility to achieve broadly stated goals through subordinate managers. Determines objectives, directs programs, develops strategies and policies, manages human, financial, and physical resources, and functions with a high degree of autonomy. Proactively assesses risk to establish systems and procedures to protect organizational assets. Determines strategies for a program with organization-wide impact.

    Custom Scope
    Establishes operational objectives and work plans, and delegates assignments to subordinate managers. Objectives are reviewed by senior management to determine success of operation. Manages, prepares, administers, and directs control of budget/organizational resources. Manages the activities of the financial analyst staff. Reviews and approves recommendations for financial planning and control. Directs activities that ensure division and department adherence to approved budget. Involved in developing, modifying and executing policies that affect immediate operation(s) and may also have organization-wide effect. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules.

    Department Custom Scope
    Under the general direction of the Chief Financial and Administrative Officer (CFAO), the Sr. Director of Finance and Business Operations provides complex administrative, payroll, facilities, financial, and budgetary support for organizational units that the Administrative Services and Strategic Executive Team (ASSET) supports. The Sr. Director serves as lead for three organizational units; Chancellor - Org 20 (Chancellor's Immediate Office, Chief Compliance Office, Government & Community Relations, Diversity, Equity, and Inclusion, Audit & Advisory Services, and Office of Legal Affairs, and Central Human Resources); Provost/Executive Vice Chancellor - Org 31(Provost's Immediate Office, Administrative Resolution, Academic Personnel, Ombudsman); Health, Well-Being, and Safety- Org 42 (VC Immediate Office, Basic Needs, Campus Advocacy Resource & Education (CARE), Counseling and Psychological Services (CAPS), Healthy Campus, Student Affairs Case Management, Student Disability Resource Center, Student Health Services(SHS), and UC Police Department, the WELL, and the Student Intervention and Response Team. This position serves as backup Sr. Director for the Vice Chancellor of Planning, Budget & Administrative Services (PB&A) and associated units. The Sr. Director provides critical executive level support and consultation to various members of the executive leadership team and assigned units on budgetary planning, campus-wide analysis and recommendations for approvals of exceptions to UCOP and campus policies and procedures. Assists the CFAO with the coordination of financial and administrative operations for control units. Performs the highest level of sophisticated/complex budget/resource analysis, including retrieving data from campus information systems, organizing, validating, and analyzing data, and preparing reports. Participates in developing annual financial plans for the supported organizations &departments; oversees day-to-day operations of the budget and financial operations; provides complex analytical support/policy analysis for the organization to monitor expenditures. Provides technical support in all financial areas, and implements processes to increase efficiency and improve financial reporting tools. Coordinates facilities issues and space management & utilization for the control units. Must use sound judgment at all times and base decisions and recommendations on risk assessments aligned with senior management's risk tolerances.

    Key Responsibilities:
    Key Responsibilities DescriptionPercent Time
  • Maintains the integrity of the organization's budget reporting and tracking systems through supervision and oversight of budget and fiscal staff and protocols; functions as chief budget liaison for resource allocations, oversees the analysis and policy development for organization-wide funding issues and budget processes, resource allocations and funding models.
  • 30%

  • Manages activities of two or more sections or departments through subordinate managers who exercise full supervision in terms of costs, methods, and employees.
    • Office of General Counsel, Human Resources, and UC Office of the President (UCOP). Collaborates with organizational leadership to develop strategic plans and Key Performance Indicators (KPIs).
  • 15%

  • Develops, modifies, and executes appropriate internal controls to protect University resources.

    • Internal Number: 5849661
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