Senior Accountant

Notre Dame Preparatory School, an independent, Catholic school for girls in grades 6 - 12 in Towson, Maryland, is seeking candidates for the position of Senior Accountant. Founded in 1873, the school currently enrolls nearly 800 day students, with approximately 190 in the Middle Level and 610 in the Upper Level.  Reporting to the Controller, the right candidate will enjoy working in a mission-driven, religious educational setting. Employment is full-time beginning upon hire. This position will be in-person/on-campus five days per week; however, a hybrid schedule may be considered at the conclusion of a successful 90-day introductory period. 

Essential Duties & Responsibilities:  

• Assist with quarter-end closing and provide supporting documentation for audits.
• Reconcile processed work by verifying entries, compare to system reports, and prepare reconciliations and journal entries.
• Assist with monthly bank reconciliations, manage prepaid expenses, and accrued expense liability accounts.
• Assist with Trading Post (school store) accounting.
• Assist with providing updates on budget to actual for various departments.
• Maintain accurate historical records.
• Assist with student billing and financial aid oversight.
• Back-up for Staff Accountant and the Accounts Payable process.
• Back-up for payroll processing.

Coordinate all aspects of student billing including:

• Manage the enrollment process for current students from start to finish including tracking signed enrollment contracts and deposits received.
• Work with the Controller to ensure accurate enrollment counts through the enrollment process and thereafter in conjunction with the Admissions & Enrollment Management office.  Keep annual enrollment numbers and year-over-year numbers and send regular updates reflecting these numbers to those interested and involved in the re-enrollment and admissions processes.
• Manage all student accounts in FACTS Advanced Accounting including set up of annual payment plans.
• Use discretion to make changes requested by parents/payers to FACTS accounts to avoid NSF fees for parents managing their tuition payments.
• Contact parents/payers who have missed or skipped payments to ensure payment will be completed.
• Counsel parents through payment options and manage collection process to ensure all amounts are received before the end of the year.
• Review and report on account receivables. Coordinate regular meetings for review of outstanding tuition balances.
• Coordinate with Admissions & Enrollment Management and the Guidance department when a student withdraws.
• Reconciliation of accounts receivable, enrollment deposits, deferred tuition, and credit balances monthly and as of year-end.

Coordinate aspects of the financial aid application process including:

• Ensuring that parents of students who receive financial aid complete an application for Grant & Aid on an annual basis. 
• Work with the Controller to coordinate Financial Aid Committee meetings with members.
• Provide necessary reports from FACTS to Financial Aid Committee for review.
• Provide insight on current students through interaction with parents/payers on account.
• Adding approved financial aid awards to appropriate accounting systems.
•  Other duties as assigned.