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Administrative Assistant IV
Riverside Community College District
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Administrative Assistant IV
Riverside Community College District
![]() Administrative Assistant IV Riverside Community College District Application Deadline. Interested candidates must apply by the deadline listed below by 8:00 p.m., Pacific Standard Time: Application Deadline Interested candidates must apply by the deadline listed below by 8:00 p.m., Pacific Standard Time.02/18/2025 Position Title:Administrative Assistant IV (Academic Affairs) - Moreno Valley College Job listing number Department:Academic Affairs (M) Position Type:Support Staff (Classified / Confidential) Student Position Type Student Employment Location/Department College/Campus:Moreno Valley Physical location of the position:Moreno Valley If off-site, please specify location. Employment Type:Full-Time If Part-Time, indicate the number of hours per week Position Length:12-month Salary Range:Grade K Salary Amount:$6,114 - $7,444 Salary Type:Monthly Is this position categorically (grant) funded?No If categorically (grant) funded, date funded through: Department Specific Needs: Job Description Basic Function:BASIC FUNCTION: Under the supervision of the area administrator, performs skilled secretarial and clerical duties typically for Associate Vice Chancellors or Vice Presidents. PROVIDES WORK OR LEAD DIRECTION TO: Short-Term employee(s) and/or Work Study student(s). Education:EDUCATION: Graduation from high school, or GED equivalent. Additional college business course(s) from an accredited institution and/or training in a business-related area (i.e. word processing, computer applications, office management) is required. Experience:EXPERIENCE: At least five years of varied secretarial experience, which includes three years working for executive level administrators. Secretarial experience in a community college or other educational office environment is required. Must have experience with word processing systems and spreadsheet software packages. KNOWLEDGE OF: Microsoft Office software package (Word, Excel, Access, Power Point); modern office practices and equipment. ABILITY TO: Operate modern office equipment, including, but not limited to, calculator, scanners, copiers, fax machines, telephone, desktop computer; spell correctly; communicate, using good English, orally and in writing; compose correspondence independently; keyboard at a speed of not less than 50 net words per minute; index and file; interpret and explain policies and procedures; deal effectively with public officials; establish and maintain an effective working relationship with others. Licenses/Certifications:LICENSES/CERTIFICATIONS: None Other:COMMITMENT TO DIVERSITY: Candidate must demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, staff, and the community. CONTACTS: May include students, staff, faculty, administrators, vendors, general public, conference facilities, business leaders, public officials. WORKING CONDITIONS: Normal office environment. Duties and Responsibilities:REPRESENTATIVE DUTIES: 1. Schedules, arranges and confirms appointments, meetings and conferences and maintains administrator's calendar; arranges travel accommodations. 2. Greets visitors and answers and directs telephone, screening calls and visitors to the appropriate office; provides information and answers complex questions from students, staff and the general public regarding District/college programs, policies and procedures. 3. Schedules and maintains master calendar for department. 4. Conducts tracking of monthly department staff attendance reports and student/hourly worker timesheets as directed. 5. Composes correspondence, independently, on a variety of matters; develops, or prepares, letters, memoranda, forms, proposals, organizational charts, and/or minutes, which could be material of a confidential nature, from handwritten drafts, notes or oral instruction; 6. Performs complex and responsible secretarial duties requiring extensive knowledge of the functions and service programs of the office to which assigned. 7. Maintains department/program files and researches and assembles information as needed. 8. Performs a wide variety of data entry information utilizing specific data formats and various software; checks and reviews data for completeness and conformance with established processes and procedures. 9. Prepares Board reports. 10. Researches and prepares a variety of reports, including narrative and statistical, as directed by administrator. 11. Assists in developing a variety of surveys and compiling the results. 12. Orders, inventories, stores and issues department/program office supplies. 13. Maintains a variety of complex files, budget records and other fiscal records; records expenditures, transfers funds and maintains current account balances for the office. 14. Operates and maintains a variety of office equipment. 15. Opens all mail directed to the administrator, scans for content, highlights important information and sorts mail in order of importance. 16. Tracks and verifies invoices; prepares requisitions using District's software package. 17. Participates in District-provided in-service training programs. 18. Maintains a friendly, supportive atmosphere for students, staff, faculty, and the public. 19. Performs other duties, related to the position, as assigned. Duties and Responsibilities - Continued: Duties and Responsibilities: - Continued Conditions of Employment:CONDITIONS OF EMPLOYMENT: SALARY: Salary grades consist of nine steps. A new employee is normally placed on Step 1 of the grade. Changes in step placement take place on the first day of the first month following the anniversary date of attaining permanent classified employee status until the maximum of the grade is reached. HOLIDAYS: There are 13 holidays observed each year. A pro-rata reduction will be made for employees working less than full-time and less than twelve months. VACATION: Employees are granted 12 days of vacation per year through the first five years of service to the District; 15 days after completion of five continuous years of service to the District; 20 days after completion of ten continuous years of service to the District; and 22 days after completion of 15 continuous years of service to the District. This computation is based on full-time, twelve-month employment. A pro-rata reduction will be made for employees working less than full-time and less than twelve months. SICK LEAVE: One day of sick leave for each month of service is granted. This is based on full-time, twelve-month employment. A pro-rata reduction will be made for employees working less than full-time and less than twelve months. There is no limit to the number of days of sick leave which may be accrued. FRINGE BENEFITS: The college provides a health and welfare benefit package for employees and legal qualifying dependents. Those employees working less than full-time and less than twelve months will receive a pro-rata share of the benefit package. The dollar value of the package is a subject of negotiation between the District and the Bargaining Unit. Positions less than 20 hours per week are not entitled to benefits. The work location and assignment within a job classification is determined by the District and may be subject to change. All offers of employment will be contingent upon the availability of funds and approval by the Board of Trustees. The Riverside Community College District is an equal opportunity employer and recognizes the need to provide reasonable accommodations to employees with disabilities. For more information, contact (951) 222-8039. The Riverside Community College District complies with all federal and state rules and regulations and does not discriminate on the basis of ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law. This holds true for all District employment opportunities. Inquiries regarding compliance and/or grievance procedures may be directed to the District's Title IX Officer/Section 504/ADA Coordinator. Harassment of any employee/student with regard to ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law, is strictly prohibited. The Title IX Officer, Section 504/ADA Coordinator for the District is Dr. Lorraine Jones 3801 Market St., Riverside, CA 92501. Telephone Number is: (951) 222-8039. Work Hours/Work Days for Classified and Hourly Positions Only:Monday-Friday, 8:00 a.m. - 4:30 p.m. Required Applicant Documents:Resume or Curriculum Vitae Cover Letter Other Document: Optional Applicant Documents:Letter of Recommendation 1 Letter of Recommendation 2 Other Document: Effective Employment Date:Anticipated Start Date April 2025 Application Deadline:02-18-2025 Special Comments:IMPORTANT NOTICES: *Only electronic, on-line applications are accepted. All supporting materials, required or optional, must also be in electronic formats and attached to the electronic, on-line application when applying. Supporting materials are only accepted as Adobe Acrobat (.pdf) or Microsoft Word files and must be less than 2 MB in size. *An application will not be considered complete unless all Required Documents are electronically attached to the application by the Application Deadline date. An incomplete file may subject the candidate to disqualification. *Paper applications and supporting materials WILL NOT be accepted! *Letters of reference must be non-confidential and submitted electronically when applying on-line. *Interested candidates must apply by the deadline listed above by 8:00 p.m., Pacific Standard Time. *The Riverside Community College District does not require testing at the initial application filing period. As you progress through the selection process, you may be required to perform a job-related test based on the needs of the work area for which you are being considered. *The District will make reasonable accommodations for applicants with disabilities. Applicant should contact Human Resources and Employee Relations at (951) 222-8595 for assistance. Application Types Accepted:Classified/Management/Confidential Application To apply, please visit: http://pa379.peopleadmin.com/applicants/Central?quickFind=61578 Copyright 2024 Jobelephant.com Inc. 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Internal Number: 5971882
The Riverside Community College District through its three colleges—Moreno Valley College, Norco College, and Riverside City College supported by the District Office—serves and enriches its diverse communities by offering certificates, degrees, and transfer programs that help students achieve their educational and career goals. RCCD is one of the top-ten employers in the Inland Empire. Over 3,000 employees serve as faculty, classified professionals, managers and administrators, at the District and its colleges. RCCD employees enjoy:
Competitive Wages: Exceeding the typical salaries and hourly wages for similar higher education positions in the same geographical area.
Employer Paid Benefits: A range of benefits are offered depending on job classification. These include paid holidays, vacation, sick leave, bereavement, sabbaticals and catastrophic leave programs. Continuing education opportunities, work-life consulting, counseling services, legal resources, retirement plans, and financial planning assistance. The district pays 100% of the premiums for the employee and legal dependents on one of the three medical plans and the dental PPO plan. Employees also receive a $50,000 ...life insurance policy for themselves. Associate Faculty and Part-Time employees are also eligible for benefits with pro-rata premiums.
A Great Environment: RCCD and its colleges are located in the growing Inland Empire of Southern California. The climate is warm and pleasant with year-round access to a variety of world-famous amusement parks, entertainment venues, beaches and mountain resorts, shopping centers, museums, diverse cultural centers, affordable housing and a wide assortment of community events.
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