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Assistant Facilities Manager
Cushman Wakefield Multifamily
Job Title Assistant Facilities ManagerJob Description Summary This is a hybrid management position that will directly and indirectly manage individuals, building staff and operations across the Midwest. The Assistant Facilities Manager drives implementation of company best practices in alignment with client goals and objectives to deliver a well-managed and maintained buildings.Job Description Under the supervision of the Senior Facilities Manager, the Assistant Facilities Manager is responsible for assisting in all areas defined as part of the Facility Manager position. This is an assistant management position that will interact with the client, building staff, operations/engineering, and coordinate across the facilities organization at a specific location. In addition, the Assistant Facilities Manager will provide administrative support to the Facilities Management Team. The Assistant Facilities Manager drives implementation of company best practices in alignment with client goals and objectives to deliver a well-managed and maintained building. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES ⢠Primary contact for processing all badging requests for new/terminated employees, troubleshooting and auditing, working with Landlord Security department and client database. ⢠Support Regional Manager and Senior FM needs and coordinate initiatives from the COE as directed.⢠Respond promptly to requests for building maintenance, repairs, cleaning needs, etc. from building occupants and for the implementation of ongoing contract programs to address and resolve needs and problems. Includes monitoring of client work order requests, routing to appropriate departments/vendors, ensuring requests are responded to and completed in a timely and satisfactory manner. ⢠Compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year- end Performance Report and other reports and documentation as required. ⢠Understanding of management contract, vendor agreements, and other building/facility contracts and all requirements contained therein⢠Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required. ⢠Provide additional point of contact for Building Property Management Office. Participate in monthly Landlord meetings. Field and coordinate requests from client requiring LL approval. Assist in holding Landlord accountable for Lease required services and deliverables. ⢠Minimum 3 yearsâ™ relevant experience, preferably in commercial or industrial real estate with facility management experience required Proficiency in management agreements and contract language ⢠Excellent computer and systems knowledge; strong literacy in Microsoft Office Suite, (Excel, PowerPoint, PowerBI) ⢠Certified Facility Manager (CFM), International Facilities Management Association (IFMA), Building Owners and Managers Association (BOMA) industry certifications recommended, other Engineering, Business, or technical training or certifications a plus. Ability to read and understand construction specifications and blueprints is a plus. In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email . Please refer to the job title and job location when you contact us. INCO: âœCushman & Wakefieldâ
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