| Location: Chicago, IL Job Description: Serves as a primary account administrator for account owners. Creates accounts and works within the Financial Accounting System. Allocates, authorizes, monitors, and controls expenses. Manages check and wire-transfer deposits and earnings invoicing for industry funded clinical trials. Maintains accurate accounts receivable and payable data in VETS (Visit Earnings Tracking System). Maintains, oversees, reconciles, and corrects errors in accounts. Processes clinical research and core bills for payment. Works with other administrators on the procurement process including purchasing, internal requisitioning, and personal and travel reimbursements. Allocates and authorizes expenditures. May work with administrators to manage financial and administrative aspects of sponsored project proposal preparation, submission, and post-award grant administration. Advises and assists in most relations and communications with funding agencies, subcontractors, and others. Monitor expenditures on approximately 560 active individual faculty accounts. Propose solutions to discovered problems and fix according to proper policy and procedure. Compare actual spending to original budget and identify any variances with particular attention being paid to faculty salary. Develop a working knowledge of University policies and procedures as well as a working knowledge of policies and procedures of various funding agencies. Create and maintain excel spreadsheets and Access databases as necessary to track Section finances. Work closely with Section Administrators to effectively manage faculty accounts and ensure proper spending. Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis. Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits. Performs other related work as needed.
Preferred Qualifications Education:
Experience:
Administrative, accounting, or grant and contract administration experience. Budgets, ledgers, invoices, and fiscal reporting. One or more aspects of sponsored program administration in a research environment. Accounting systems.
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Technical Skills or Knowledge: Preferred Competencies Mathematical aptitude. Strong analytical and organizational skills. Strong interpersonal, verbal, and written communication skills. Work closely with senior University officials. Independently complete projects on time and accurately with minimal supervision. Flexibility and ability to work effectively under considerable time pressure. Work non-traditional hours.
Application Documents Resume (required) Cover Letter (required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637. |
