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Coordinator I (Project Coordinator, Health Systems Innovation Lab)

Harvard University T.H. Chan School of Public Health

Details

Posted:

February 12, 2025

Location:

USA - MA - Boston

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Job Summary

The Department of Global Health and Population (GHP) seeks to improve global health through education, research, and service from a population-based perspective. As a community of students, educators, researchers, and practitioners from around the world, GHP works together to produce powerful ideas that improve the lives and health of people everywhere. GHP is seeking to hire a project coordinator to support the operations of the Health Systems Innovation Lab (HSIL) under the guidance of Professor Rifat Atun, the principal investigator (PI).

Position Description

The project coordinator will conduct the following administrative and organizational duties and responsibilities within an agreed timeframe with the PI and research team for sponsored programs within HSIL:

Working with the PI to plan domestic and global meetings
Managing the PI's calendar and arranging logistical details for meetings, appointments, and travel
Assisting with international and domestic event coordination, including annual symposia
Communicating with high level contacts within development partner organizations, NGOs, foreign governments, and HSIL research teams
Managing HSIL's social media presence, website maintenance, and newsletter design
Using multiple technical applications including word processing, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications
Formatting, proofreading, and copy editing reports and presentations (including references)
Preparing and producing internal and external financial reports using online financial systems, such as reimbursements for travel, corporate cards, etc.
Assisting in the preparation of spreadsheets for budgeting, including tracking and maintaining expenditures and reconciling accounts
Assisting with library/research work and summarizing findings
Working in close collaboration with HSIL team members, including managing calls and discussions using collaboration software (e.g., Zoom, Dropbox) and providing general technical support for such calls and meetings
Serving as a liaison between the research team and GHP administrative staff
Providing additional administrative support as needed and performing other duties as assigned

PLEASE NOTE: This position has a term appointment of one year from the date of hire with the possibility for extension.

Basic Qualifications

4+ years of related experience required; a combination of education and experience may be considered

Additional Qualifications and Skills

The following job-specific skills and competencies are preferred:

Bachelor's degree strongly preferred
Experience with calendar management
Experience with maintaining an active social media presence
Experience with website maintenance
Experience effectively collaborating with diverse, multinational teams a plus
High-level interpersonal and organizational skills
Strong communication skills (written and oral) and diplomacy
Excellent attention to detail

Additional Information

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

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The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.

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The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

Hybrid (partially on-site, partially remote)

Commitment to Equity, Diversity, Inclusion, and Belonging
At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School?s mission, objectives, and core values, our Principles of Citizenship, and our diversity, inclusion, and belonging initiatives.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Internal Number: 67848BR

About Harvard University T.H. Chan School of Public Health

Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.

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Coordinator I (Project Coordinator, Health Systems Innovation Lab)

Harvard University T.H. Chan School of Public Health

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