Procurement Project Manager

Position Overview

Under the general supervision of the Director of Grants and Procurement, the Procurement Project Manager is responsible for managing complex procurement activities to ensure the agency’s operational, maintenance, and capital projects are executed efficiently and in compliance with federal, state, and local regulations. This role involves developing procurement strategies, managing vendor relationships, and developing and overseeing the end-to-end procurement process for critical transit projects.

Roles and Responsibilities:

Procurement Development and Management

• Develop and execute procurement strategies that align with the agency’s goals and budget.
• Develop and oversee solicitations such as RFPs, RFQs, and IFBs.Ensure compliance with procurement policies, regulations (e.g., FTA, DBE), and contract requirements.

Project Oversight

• Collaborate with project managers and other stakeholders to align procurement timelines with project milestones.
• Manage the procurement lifecycle from planning and vendor selection to contract administration and closeout.
• Set and continually manage project expectations, project scope and any changes, while delegating and managing deliverables with team members and stakeholders.
• Monitor vendor performance in coordination with the user department to ensure timely delivery of goods and services.

Stakeholder Coordination

• Act as a liaison, develop relationships, and effectively communicate between internal departments, external agencies, and vendors to facilitate smooth procurement processes.
• Provide training and guidance to internal teams on procurement policies and procedures, as needed.
• Participate in contract negotiations to secure favorable terms for the agency.

Compliance and Reporting

• Maintain detailed records of procurement activities and provide regular updates to leadership.
• Prepare reports and presentations for internal and external audits.
• Stay current on procurement best practices and legislative updates affecting transit agencies.

Managerial Responsibilities

• Demonstrate effective leadership, team building and meeting management skills and the ability to lead a team and a project to successful completion.
• Provide constructive feedback to project team members.
• Utilize effective communication skills that are clear, direct, concise, and professional, including effective listening, with all team members.
• Delegate project task assignments, confidently set team requirements and expectations to manage deliverables, and hold team members accountable.