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Sr. Administrative Assistant
Jefferson College
Sr. Administrative Assistant
Jefferson College
 Sr. Administrative Assistant Classification Summary: This class is the seventh level in the Administrative Support series. Incumbents provide critical administrative support to a top administration position. Responsibilities may include providing administrative support to top administration positions per request; performing research for strategic division planning; providing accurate information during high-impact and risk situations; monitoring budgets, accounts, billings, and/or expenditures; preparing financial and/or statistical reports; and determining priority items for supervisor. The Senior Administrative Assistant is distinguished from the Administrative Assistant in that the former performs more complicated coordinating or researching duties, such as conducting independent research for division programs and strategic planning, and coordinating all aspects of assigned events. The Senior Administrative Assistant has wider scope in terms of providing support to strategic planning and management. Minimum Education and/or Training and Experience: Associate's degree and four years progressive experience providing administrative services or an equivalent combination of education and professional administrative support experience. Preferred Education and/or Training and Experience: Licensing Requirements: None Classification Duties: 1. Perform a variety of administrative support activities and duties, including maintaining files and records for assigned area of responsibility, developing and typing correspondence and reports, assisting telephone callers and office visitors, and maintaining databases. (B2) 2. Manage administrative support activities within the department, including communications, budgeting, workflow, media inquiries, public inquiries, and/or other related information. (B2) 3. Prepare confidential correspondence, memos, letters, reports, contracts, etc. (B2) 4. Prepare, maintain, and create various schedules, calendars, and/or events for executive staff. (B2) 5. Coordinate all aspects of assigned special events. (B2) 6. Attend a variety of meetings in support of executive in assigned area of responsibility, to include recording meeting minutes; preparing and disseminating minutes; and/or, performing other related activities. (B2) 7. Coordinate with internal and/or external personnel, departments, and agencies to communicate information, respond to requests, serve as a liaison, provide assistance, and facilitate departmental operations. (B2) 8. Perform other related duties of a comparable level/type as assigned. Position Duties: This position also supports the Sr. Director of Enrollment Management. Knowledge: Office management practices and standard operating procedures; Customer service principles; Applicable Federal, State, and local laws, rules, regulations, codes, and guidelines; Recordkeeping practices and procedures; Filing techniques and practices; Modern office equipment; Basic budgeting principles and procedures; Keyboarding techniques; Basic parliamentary procedures; School District operating procedures and practices; Advanced practices and procedures in area of assignment; Grammar, punctuation, and spelling; Basic mathematical principles and concepts; Event planning Skills: Operating a computer and related software applications; Planning events and activities; Maintaining records; Composing, editing, proofreading, and formatting letters, correspondence, reports, and other written materials; Developing, tracking, and monitoring budgetary expenditures; Reading and interpreting applicable laws, rules, regulations, codes, guidelines, policies, and procedures; Taking, preparing, and disseminating meeting minutes; Working independently; Maintaining confidentiality; Performing mathematical calculations; Gathering and organizing information; Keyboarding; Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction. Wage/Salary: $21.17 Status: Full time If Part-time, hours per week: If Non-exempt, work days: Posting Number: S00601P Special Instructions Summary: The position is open until filled. Review of applications is currently underway. To apply, visit https://jeffco.peopleadmin.com/postings/5095 It is the policy of Jefferson College that no person shall, on the basis of age, ancestry, color, creed, disability, genetic information, marital status, national origin, race, religion, sex, gender identity or expression, sexual orientation, or veteran status, be subject to discrimination in employment or in admission to any educational program or activity of the College. In compliance with Federal Rules and Regulations, Jefferson College has adopted a procedure for resolving complaints of discrimination. The procedure is available to any Jefferson College student, employee, or applicant who feels that he or she has been discriminated against in employment, student programs, or student activities. 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Internal Number: 6025902
About Jefferson College
Jefferson College is a student-centered comprehensive community college, committed to providing an accessible, quality college experience as it strives to meet the diverse needs of the students and the community. Superior teaching and services foster a supportive learning environment, which promotes intellectual, social, and personal growth. A strong general education curriculum, college transfer and technical programs, personal enrichment courses, and on-campus experiences prepare students to succeed in their careers, further their education, and prosper in a diverse world. Jefferson College’s ongoing assessment of students, programs, and services assures that it is a responsive and progressive community college.
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