Assistant Clerk of the Board

Any combination of education and experience that provides the required knowledge, skills, and abilities may be qualifying as determined by OC San.

Required:

• Bachelor’s degree from a college or university accredited by the U.S. Department of Education, with major coursework in public or business administration or a related field.
• Five (5) years of increasingly responsible experience managing a range of technical programmatic or administrative areas supporting a Board of Directors, a City Council, and/or department head, or experience in a similar public agency environment including administering a records management program.
• Must possess or obtain a valid Certified Municipal Clerk (CMC) certification within 12 months of placement in position.
• Must possess or obtain a valid Notary Public Commission in the State of California within 12 months of placement in position.

Desired:

• Experience with Electronic Agenda Management System
• Experience with processing, distribution, publication, and posting of public notices
• Excellent verbal and written communication skills
• Strong interpersonal skills to interact with all levels of staff and Board of Directors

Recruitment & Selection Process

Vacancies: 1

(an eligible list may be established for future vacancies) 

Apply online at: www.ocsan.gov/careers
  
APPLICATION FILING DEADLINE: March 17, 2025, 5:00 P.M.
(or until a sufficient number of qualified applications have been received)

Hiring Salary Range: $106,496.00- $ 117,457.60/Year

(starting salary will be within this range based upon qualifications)

Supplemental Information

Physical Demands

• Mobility to work in a standard office setting and use standard office equipment, including a computer; this is primarily a sedentary office classification although standing in work areas and walking between work areas may be required; occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information; ability to lift, carry, push, and pull materials and objects up to 35 pounds.
• Vision to read printed materials and a computer screen. 
• Hearing and speech to communicate in person and over the telephone. 
• Finger dexterity to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

Environmental Elements

• Office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. 
• Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Disaster Service Workers

All OC San employees are designated Disaster Service Workers through state law (California Government Code Section 3100-3109). Employment with the OC San requires the affirmation of a loyalty oath to this effect. Employees are required to complete all related training as assigned, and to return to work as ordered in the event of an emergency.

Other Information

For the full range of duties, responsibilities, and essential job functions please review the Classification Specification for this position found on our website. 
 
Applicants must clearly demonstrate, through their application materials, that they meet the minimum requirements as outlined in the job announcement and class specification to receive further consideration. However, meeting the minimum requirements does not guarantee an interview. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process.

False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. All statements made on applications are subject to investigation and verification.

To ensure your application is accurate and complete, please review the Job Application Guide. (Download PDF reader)

Employment is contingent upon successful completion of OC San’s pre-employment process, which includes a background investigation and a physical examination. For some positions, this may include a drug screen. False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. All statements made on applications are subject to investigation and verification.

Reference Checks will be conducted by OC San to verify employment related information for all potential employees once a contingent job offer is made during the background investigation process. This is done to ensure that individuals who join OC San are well qualified and have a strong potential to be successful in their employment. The extent of the inquiry will depend on the position being applied for, but will at least include:

• Verification/Reference from current and past employers
• Confirmation of necessary licenses, certificates, and degrees.

Please have all necessary documentation ready. Additional inquiries may be necessary depending on the position for which you are applying. Human Resources will also schedule a post-offer physical examination once a job offer has been made.

OC San only accepts applications submitted via our online application system. Applications submitted via mail, fax or email will not be accepted. 

The provisions of this announcement do not constitute an expressed or implied contract. Any provision contained in this announcement may be modified or revoked without notice.