Accounts Receivable Associate

About All Saints’

Located on 147 acres in west Fort Worth, All Saints’ Episcopal School is a premier co-educational Age 3 - Grade 12 college-preparatory day school serving approximately 1,260 students who benefit from small class sizes, an award-winning arts program, and championship caliber athletic program. We are one of the largest Early Childhood - Grade 12 Parish-independent Episcopal day schools in the country, and our graduates attend a wide variety of selective colleges and universities. The school is dual accredited by the Independent Schools Association of the Southwest and the Southwestern Association of Episcopal Schools and is a member of the National Association of Independent Schools and the National Association of Episcopal Schools. Read about what makes our Episcopal learning environment so dynamic by visiting www.aseschool.org. 

Job Title: Accounts Receivable Associate

Job Description

The Accounts Receivable Associate is responsible for overseeing and managing enrollment contracts, financial aid assistance, tuition reconciliation, and deposits. The role also includes providing excellent support to families, maintaining student records, handling international student documentation, and ensuring accurate and timely financial processes for the institution.

Job Responsibilities

• Create, maintain, and issue all enrollment contracts for students.
• Provide prompt support to parents with questions related to enrollment processes.
• Update and manage enrollment reports, ensuring accuracy and timeliness.

• Maintain and update student records, including legal documentation.
• Respond to past student record requests for the Registrar

• Annually review and update tuition and fee structures.
• Manage and reconcile Blackbaud Tuition Management accounts as contracts are completed.
• Perform monthly tuition reconciliation processes.

• Maintain all necessary documents for international students, ensuring compliance with relevant regulations.
• Prepare and manage the Tuition Refund Insurance student list and associated payments due 30 days after the first day of school.
• Assist families with withdrawal procedures and ensure proper documentation is completed regarding TRI claims.
• Organize and process deposits, including general ledger entry and coding in accounting software, and scanning checks for daily deposits
• Manage online tuition and other credit card payments and their associated merchant fees across various platforms, including Blackbaud Tuition Management, Blackbaud Merchant Services, Authorize.net, Campbrain, Square, Stripe, and Tuition Express.
• Process in-school payments such as tuition cash, miscellaneous cash, tuition checks, and miscellaneous checks.
• Maintain a deposit log to track all deposits and payments accurately.
• Process monthly credit card transactions and payroll deductions for tuition

• Contact families with past-due accounts and work to establish payment arrangements.
• Collaborate with external partners, such as Biorn Corp (collection agency) and SAGE Catering (for high-balance accounts), to manage collections.