Special Instructions to Applicants
Please submit a cover letter and resume to be considered.
Department Summary
The Life Sciences Research Administration Office oversees the supervision, management, and strategic planning for the division's research programs, which exceed $80 million annually. The office leads a team responsible for both pre-award and post-award contract and grant activities within the Division of Life Sciences. This division comprises 7 academic departments, 7 interdepartmental degree programs, 3 institutes, and 9 centers.Additionally, the office collaborates on managing the efficiency of the division's fund management teams, which includes training, development, recruitment, and retention. This oversight extends to the departmental contracts and grants offices across the entire Division of Life Sciences, ensuring comprehensive support for sponsored research activities and staff.The California State Summer School for Mathematics and Science (COSMOS) is an intensive four-week summer residential program for middle school and high school students who have demonstrated an aptitude for academic and professional careers in science, technology, engineering and mathematics (STEM) subjects. Talented and motivated students completing grades 8-12, selected on the basis of merit, have the opportunity to work with renowned University of California faculty, researchers and scientists at several UC campuses in state-of-the-art facilities, while exploring advanced STEM topics.
Position Summary
As a key member of the Divisional Financial Services and Management Team, under the direction of the Executive Director of Research Administration (EDRA), the Senior Financial Services Analyst serves as a strategic financial partner to department staff, supervisors, and CAOs across multiple departments and units within the Division of Life Sciences. This role is responsible for overseeing financial management, procurement, sales and service unit operations, scholarship administration, and staff training while ensuring compliance with university policies and financial best practices. The Senior Financial Services Analyst provides comprehensive financial support for the California State Summer School for Mathematics and Science (COSMOS) Program within the Life Sciences Division, as well as additional support for the Life Sciences Dean's Office. Responsibilities include budget management, financial reporting, and expenditure oversight. The role also involves processing purchase orders through BruinBuy+, submitting reimbursements via Concur, and collaborating with faculty, department administrators, and central offices to optimize financial operations and resolve financial issues. In addition to financial management, the senior analyst leads procurement operations, ensuring compliance with institutional policies, resolving invoice discrepancies, and streamlining purchasing workflows in coordination with campus central offices. The incumbent also oversees the financial management of sales and service units by analyzing revenue trends, monitoring expenditures, and partnering with recharge unit directors to enhance financial sustainability and operational efficiency. The Senior Financial Services Analyst also plays a vital role in administering scholarship programs and undergraduate student financial support, managing scholarship budgets, award allocations, and ensuring compliance with financial aid regulations. Additionally, the incumbent supervises and trains financial services interns, managing workload distribution, performance evaluation, and policy training to strengthen financial operations across the division. With a strong focus on financial oversight, compliance, and training, the Senior Financial Services Analyst plays a critical role in enhancing financial stewardship, driving efficiency, and supporting the division's mission. |
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications
Ability to generate accurate budgets and projections. (Required)Well-versed in spreadsheets and related productivity tools. (Required)Knowledge of accepted procurement and financial practices. (Required)Ability to communicate clearly and professionally verbally and in writing. (Required)Excellent organizational skills and attention to detail. (Required)Knowledge of UCLA business applications such as Bruinbuy+, Concur, UCPath, etc. (Preferred)Demonstrated experience to create financial reports for audience at the executive management level, including trend analyses, forecasts, and accurately project ending balances. (Required)Ability to handle confidential and sensitive information with discretion, and to maintain professional working relationships with sponsors, industry, government, the UC and other academic and corporate institutions. (Required)Ability to independently validate expectations, problem solve obstacles, and follow-up to completion and/or proactively report status of assignments/project. (Required)Ability to establish and maintain cooperative working relationships with faculty, staff and students, as well as with vendors. (Required)Ability to analyze information, problems or situations to define the problem, formulate accurate and objective resolutions based on knowledge of financial aid policies. (Required)Working knowledge of federal, state and university policies in order to answer student inquiries about financial aid programs. (Preferred)
Education, Licenses, Certifications & Personal Affiliations
Bachelor's Degree Accounting, Business Administration or related area and/or equivalent experience / training (Required)
Special Conditions for Employment
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
Schedule
8:00am to 5:00pm
Union/Policy Covered
99-Policy Covered
Complete Position Description
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=TBD_2858 |
