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Administrative Officer 2
University of California Los Angeles
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Administrative Officer 2

University of California Los Angeles

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Details
Posted:
March 4, 2025
Location:
Los Angeles, California

Department Summary

The Department of Earth, Planetary, and Space Sciences (EPSS) at UCLA studies real-world problems on Earth and other planets through the application of physics, chemistry, and biology. The department's mission is to protect and understand the universe through education, discovery, and outreach. The Center for Diversity in Leadership in Science creates opportunities for underrepresented people to gain education and experience relating to earth and environmental science.
Position Summary

The incumbent will serve as Administrative and Business Manager for the Tripati and Eagle Research Groups at UCLA. This incumbent will be responsible for multiple aspects of financial support including but not limited to: financial tracking, property tracking/reporting, procurement of materials and tracking of expenses. Additionally responsible for multiple aspects of administrative support including but not limited to: shipping logistics, travel arrangements, meeting arrangements.


Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

  • Familiarity with UCLA systems including PAMS, OFSR, BruinBuy Plus, and Concur. (Preferred)
  • Knowledge of generally accepted accounting principles and concepts. (Required)
  • Proven knowledge of University policies and guidelines relating to purchasing procedures, accounting principles and financial management. (Preferred)
  • Highly developed analytical and conceptual skills necessary to review, interpret and prepare financial reports/data and projections, form logical and objective conclusions and make recommendations for effective solutions to appropriate individuals or groups (Required)
  • Prepare recommendations and other instructions for issuance to stakeholders. (Required)
  • Knowledge of auditing theory and concepts to serve as liaison for internal and external audit functions. (Required)
  • Work independently and follow through on tasks with minimum supervision and communicating any problems or delays to supervisor in time for alternative solutions to be enacted (Required)
  • Demonstrated skill in setting priorities which reflect varying levels of importance of multiple work assignments and the ability to handle competing deadlines and multiple responsibilities (Required)
  • Interpersonal skills to establish and maintain cooperative working relationships with supervisor, co- workers, staff, faculty, students, other campus departments and vendors (Required)

    • Education, Licenses, Certifications & Personal Affiliations

  • Bachelor's Degree in related area or equivalent experience. (Required)

    • Special Conditions for Employment

  • Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
  • Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

    • Schedule

    8:00-5:00PM
    Union/Policy Covered

    CX-Clerical & Allied Services
    Complete Position Description

    https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=TBD_2824

    Internal Number: 7054
    About University of California Los Angeles
    Why work at UCLA? Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status.
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