EXECUTIVE OFFICE SPECIALIST

Position is responsible for complex and varied clerical/technical duties supporting Contracting & Purchasing Services and is the most senior level clerical job handling substantial details and duties. Processes documents related to procurement and provides clerical support to the buyers and director as needed. Acts as liaison with vendors and departments to resolve issues and facilitates the ordering process. Position has a high degree of autonomy/responsibility in performing complex duties.

High school diploma or GED.
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job.

Knowledge of specific software programs and/or mainframe/systems skills may be desired by the hiring department (i.e. Excel, Access, SAP).
Demonstrated ability to design/maintain web pages may be desired.

Communicates with departments and Senior Buyers to assist in processing purchase requisitions, including but not limited to: contacting vendor for tax information and/or quote information.
Creates Purchase Orders.
Liaison between C&PS, campus departments and external vendors to resolve ordering, sourcing and pricing issues.
Assists in the bid process by preparing bid documents, including completion of appropriate documents, contacting vendor and/or departments regarding bid information and compiling bid results for review by Senior Buyers and departments.
Responsible for the requisition and bid process for the following commodities:
-FM gasoline purchases
-Parking Services parking passes
-FM road salt
Responsible for processing all Dell and Apple purchases, including obtaining quotes for departments, handling return procedures if necessary and coordinating the payment process with payable accounting.
Maintains vendor contacts for commodities involving PCs, tablets, laptops, novelties and appliances in order to provide quotes for departments.
Enters copier readings into Access for the copier program.
Processes copier readings for campus quarterly:
-Processes monthly copier invoices for City of Mt Pleasant & MPPS.
-Keeps in contact with reps from both the City and MPPS to answer questions they may have regarding invoicing issues.
Troubleshoots system problems with SAP team and coordinator of web applications.
Maintains and updates the C&PS website with most current information.
Responsible for C&PS record retention and record disposition.
Maintains monthly budget and purchasing statistics report for review by director.
Works closely with payable accounting to correct problem invoices to ensure that payments are made on time, including resolving issues with vendors, scheduling deliveries, and verifying receipt of goods.
Compiles information for year purchasing statistics report for Vice President.
Reviews monthly expedite reports.
Oversees and coordinates the annual maintenance/blanket agreement renewal process with campus departments.
Processes payroll records for semi-monthly, bi-weekly and student staff using TimeLink.
Supervises 2 student assistants and assigns tasks as needed.

None.

Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, masters, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 mens and womens Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. Its part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the states largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions - Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more - are within easy reach of the citys central location in Michigans Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.

Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.


You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials on or before March 12, 2025.