Scheduled Hours

Position Summary

Job Description

Proposal/Grant Management

• Performs pre-award job duties in response to specific proposal guidelines and terms and conditions for more complex proposals, such as program projects, ARPA-H, DOD, DOE applications with minimal guidance. Work with faculty in proposal preparation and submission. 

• Manages budgeting, analysis, justifications for proposals; gathers information for protocols and non-technical proposal components as needed. 

• Serves as a liaison between the Chair, Faculty, and Department Administrators.

• Stays current on federal and university developments regarding research administration and complex regulations. 

• May coordinate the submission, work with PI to prepare budget, obtain pricing quotes from other Departments. Compiles and ensures accurate regulatory compliance of necessary data collected from various sources. Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.

• Prepares and reviews all agency forms for submission.

• Enters grant budgeting documents online, as needed.

• Obtains PI and institutional signatures for proposal submissions.

• Initiates subaward setup through SUBS system (new process/system). Uploads pre-award documents and hands it off to Post-award to enter fund number.

• Coordinates with the Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements in the SUBS system.

Award Management

• Provides internal notice of award (NOA), including sponsor award documents, to SPA and PI, noting any special terms and conditions as well as committed effort. 

• Assists Post-award with monitoring and working with PI to submit annual agency reports (e.g., Research Performance Progress Reports/RPPRs).

• Teams with the Post-Award unit on revised budgets. 

• Oversees and coordinates the proper transfer of PI grants and contracts into Wash U.

Research Compliance

• Coordinates the necessary support with internal and external requests for complex grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).

Research Reporting

• Tracks and maintains online database of grants submitted, awarded, rejected, etc.

Grant Closeout

• Assists Post-award with closure of sponsored projects accounts.

• Assists Post-award with submission of final progress report and invention statement (if applicable) to the appropriate agency.

• Follows up with PI and facilitates submission of delinquent final technical, outcomes, patent, and property reports in coordination with Post-award.

Post Award

• Manages and monitors sponsored projects budgets and ensures appropriate and timely expenditures and reconciliation of funds.

• Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.

• Checks for accuracy and provides complex troubleshooting error resolutions/solutions for fund profile setups and financial reports.

• Prepares monthly financial reports on all research accounts and distribute/discuss with PIs and senior leadership.

• Assists DA in reconciling funds and monitoring spending levels, overdrafts, and cost sharing commitments.

Attends training sessions/seminars related to position.

Assists senior leadership with special projects as requested.

Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment.
• May travel to attend training sessions/seminars.

Physical Effort

• Typically sitting at desk or table.
• Repetitive wrist, hand or finger movement.

Equipment

• Office equipment.

Required Qualifications

Education:

Certifications:

Work Experience:

Skills:

Driver's License:

More About This Job

Preferred Qualifications

• Knowledge of RMS (Research Management System) and SUBS.

• Knowledge of agency guidelines.

Preferred Qualifications

Education:

Certifications:

Work Experience:

Skills:

Grade

Salary Range

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Diversity Statement