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Accounting Support Specialist

Ohio University

Details

Posted:

March 10, 2025

Location:

Athens, Ohio

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Job Description:

Supports the organization's accounting functions. Maintains up-to-date and accurate records of daily transactions, accounts receivable, accounts payable, inventories, payroll, and various other records.

Job Responsibilities

Guides and assists customers with highly complex questions, paperwork, and requirements, as they relate to financial and business activities such as billing, financial aid, payment deadlines, tuition rates, tax forms, refunds, or student receivables. Advises lower level employees on complex customer inquiries, requiring advanced knowledge of department policies.

Often directs work, trains, and/or supervises student employees.

Ensures requisitions are processed in a timely manner and are properly recorded. Obtains necessary documentation for customers related to contracts.

Provides complex financial support to departments and areas within the University.

Ensures financial aid applications are received and processed correctly. Researches and resolves any issues with applications.

Processes financial aid award adjustments and determines loan eligibility and award amounts. Communicates with students regarding student loan issues, eligibility requirements, and award amounts.

Posts and removes charges on accounts as necessary. Places holds on student accounts for delinquent loans and payments. Prepares and distributes invoices and all other account documentation. Reviews work of other employees.

Compiles, analyzes, and reconciles accounts related to loan and grant programs to ensure compliance with state and federal regulations.

Records and tracks expenses and revenue for department or area.

Department Specific Job Summary
With minimal supervision, provides coordination and management of business policies and programs in order to effectively manage University resources (employees, finances, systems, and facilities). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. May supervise or oversee the work of other administrative support staff and/or student employees. Resolves complex and unique problems that require an ability to interpret established policies and procedures. Coordinates complex processes and initiatives. Utilizes department and/or University policies, practices, and procedures to answer questions and resolve problems and issues. Serves as the backup for Associate Records Management Administrative Specialist. Will assist and support other duties as assigned, for example, running reports and doing research for Culinary Services. Supports the organization's accounting functions. Maintains up-to-date and accurate records of daily transactions, accounts receivable, accounts payable, inventories, payroll, and various records.

Department Specific Job Responsibilities

Assist with price checking vendors for accurate charges. Review vendor contract prices against invoices.
Provide backup to the PSS food buying utilizing the Food Pro system.
Handles all daily processing and troubleshooting associated with bill-pay and vendor account reconciliation within Auxiliaries. Works closely with departmental end-users, outside, vendors, and Accounts Payable staff to resolve invoicing and with minimal oversight from direct supervisors. Performs a variety of other administrative tasks in support of the Purchasing Team within Axillaries Support Services.
Utilizes department and/or University policies, practices, and procedures to answer questions and resolve problems and issues.
Serves as the backup for the Associate Records Management Admin Specialist
Resolve complex and unique problems that require an ability to interpret established policies and procedures.
Will assist and support other duties as assigned, for example, running reports and doing research for Culinary Services.

Payment Processing & Account Reconciliation

Responsible for the accurate payment of over 20,000 invoices per year for Culinary Services through the Food Pro system. This includes matching payment postings to invoice copies to ensure accurate payment. Yearly payment totals are in excess of $13,000,000.
Submits invoices and approves payments for 100+ Service Agreement and Blanket Pos in Bobcat Buy.
Monitors statements and vendor accounts for 100+ suppliers to ensure that payments have not been missed. Works closely with departmental personnel and outside vendors to resolve unpaid balances. Investigates (sometimes complex) account discrepancies and provides accurate payment information to vendors. Ensure that all accounts are up-to-date prior to the end of the fiscal year.

Supervise Student Staff

Supervises 2-3 student employees who perform a variety of tasks in support of Auxiliaries Purchasing Team.

Other Administrative Duties

Supports the division of Student Affairs (DOSA) Strategic Plan and the president's Dynamic Strategy
Make positive contributions to a collegial environment where all staff feel supported
Supports services and activities related to student development and well-being to increase retention rates, academic progress and graduation rates.
Support OHIO and regional partners to enhance the University's national position as a leader in sustainability

Minimum Qualifications:

Knowledge of standard finance and business policies, procedures, services, tools, and/or equipment in a field of specialization typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience. An equivalent combination of education, training, and experience is acceptable.

Specific knowledge, certifications, and licensure will apply at the position level.

Preferred Qualifications:

Associate's degree, vocational, or technical school degree in Basic Accounting

Planning Unit: Vice President for Student Affairs

Department: Culinary Services

Applicants may contact this person if they have questions about this position: Jason Shroer (schroer@ohio.edu)

Employment Type: full-time regular

Advertised Salary:

The starting salary range begins at $14.65 and up to $18.68 per hour, dependent on education and prior experience while considering internal equity. Employees also enjoy a generous benefits package such as one meal per work shift, paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, a comprehensive insurance package (including but not limited to prescription, vision, dental, and life insurance), an excellent retirement plan with up to a 14% company contribution, a 12-week parental leave program, and more. Additional information is available at https://www.ohio.edu/hr/benefits.

Internal Number: 52444

About Ohio University

Ohio University is home to one of the nation’s friendliest and most picturesque campuses. But more importantly, it’s where you can become part of a two-century tradition of excellence and embark upon a rewarding career that will make a real difference. From teaching and research to admissions, facilities maintenance, and residence life, our faculty and staff propel Ohio University’s mission of helping students become their best selves. OHIO offers competitive compensation and outstanding benefits. For a complete list of employment opportunities, please visit www.ohiouniversityjobs.com.Ohio University is an equal access/equal opportunity affirmative action institution. For more information about Ohio University’s policies prohibiting discrimination and harassment, visit www.ohio.edu/equity.

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Accounting Support Specialist

Ohio University

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