Director, Procurement, Contracts & Risk Management

Summary

Under the direction of the Executive Director and Associate Vice President of Business Development, the Director of Procurement, Contracts & Risk Management is responsible for directing all aspects of the Corporation’s procurement and contracting processes. Will be responsible for leading and managing the department, strategic planning, Corporation, university and community partnership, functional oversight management and direct supervision of the Contracts & Procurement Analyst position. Responsible for the governance and management necessary to identify, evaluate, mitigate, and monitor operational and strategic risk. Develops Risk Management tools, practices, and policies to analyze and report enterprise risks, and to manage risks according to an enterprise risk management framework. Ensures the organization’s risk management policies and strategies are in compliance with applicable regulations, standards, and strategic imperatives of the organization.

Essential Duties and Responsibilities

MAJOR RESPONSIBILITIES (% of Time):

1. Leadership/Management 15%
2. Strategic Planning 15%
3. Corporation/University/Community Partnership 20%
4. Risk Management 20%
5. Functional Oversight Management 30%

LISTS OF TASKS FOR EACH MAJOR RESPONSIBILITY:

1. Leadership/Management:

Acts as a change champion. Leads courageously by addressing difficult issues. Works to resolve issues at the peer level and takes measures to mitigate future issues. Supports and moves new initiatives forward. Identifies current and future challenges and proposes effective solutions. Understands what issues require a “sense of urgency” and handles accordingly. Ensures confidentiality around sensitive issues. Facilitates an environment that motivates, empowers, and inspires commitment from employees. Assumes good intent with one another and work on the premise of trust. Demonstrates commitment to creating and sustaining a diverse and inclusive workforce. Provides clear direction. Communicates effectively and with purpose. Creates and implements methods for improving individual and team performance. Builds effective teams committed to organizational goals. Works with a spirit of collaboration, inclusion, respect and collegiality. Takes ownership of issues and demonstrates accountability. Creates an environment in which employees are recognized for their accomplishments and contributions to the success of the team. Builds competence in others through effective coaching, performance management and mentoring. Supports and encourages professional and career development for employees. Fosters a culture of support and success for new hires by utilizing effective onboarding methods. Understands the Corporation’s mission and vision and how the department/division work activities and goals support the mission. Ensures cross-divisional support and participation. Recognizes, understands, and appreciates different roles across the institution. Identifies and calls advocacy behavior. Speaks and advocates with one common voice. Determines, effectively allocates, and coordinates resources.

2. Strategic Planning:

As a strategic partner, recommends, creates, and implements long- and short-term strategic plan goals and operational plans and procedures for Procurement & Contracts that aligns with and supports the overall mission of the university. Motivates and encourages commitment to achievement of strategic plans. Effectively communicates the strategic initiatives. Accomplishes strategic goals for Procurement & Contracts.

3. Corporation/University/Community Partnership:

As a member of the campus community, ensures a community-focused strategy to support the university's mission. Identifies and anticipates community needs. Builds effective strategic alliances internally and externally. Collaborates with business partners in the achievement of Corporation goals that support the university’s mission. Initiates and develops strong working relationships with the community. Recognizes the importance of collective strength, knowledge, and information. Actively solicits and acts upon feedback. Develops and implements solutions. Successfully negotiates through persuasion. Gains support and commitment from others. Works to find common ground and group consensus. Takes the necessary measures to solicit and influence internal and external support. Demonstrates commitment to diversity.

4. Risk Management:

Works in coordination with various Corporation departments along with university Safety, Health, & Sustainability (SH&S), Corporation Human Resources, and other university groups to identify, manage, and monitor risk. Leads the process of identifying, measuring, and managing insurable risks, developing reports and plans, and analyzing problems and defining and/or overseeing the implementation of risk solutions and controls that help optimize operations. Oversees the purchase of all property, casualty, Workers’ Compensation, and specialty insurance programs and coordinating coverage for the programs in which the Corporation participates. Mitigates exposure to risk by formulating, developing, and coordinating all claims-related activities, as well as resolving bona fide claims at the least possible costs through various risk transfer and control techniques. Ensures the proper and efficient handling of claims, gathering data on claims for both record keeping and loss forecasting purposes, and along with the Associate Executive Director of Finance & Business Operations monitors the financial value of claims in coordination with Third-Party Administrators (TPA). Assists with the preparation of loss analyses and budgets, identifying exposures, recommending solutions, implementing approved programs, promoting loss prevention, updating and monitoring compliance with insurance procedures and managing risk management communications.

5. Functional Oversight/Management:

Provides Leadership/Management and Strategic Planning for Procurement & Contracts. Builds and fosters internal relationships with the campus community, and externally with suppliers, regulatory agencies, the Chancellor’s Office and other campuses to deliver strategic support to the Corporation and campus community. Identify and integrate creative solutions in the areas of “procure to pay” (P2P), strategic sourcing, eProcurement, contract management, as well as vendor management in partnership with the Accounts Payable department.

Utilizes comprehensive campus and market data to identify strategic opportunities, value-added solutions, and manage strategic priorities.

Develops, interprets and applies policies, guidelines, and procedures and ensures compliance with all standards and regulations of the Corporation, CSU and State of California. Works to streamline and improve the end-user experience. Works closely with campus procurement and risk management to identify opportunities to mitigate risk and maintain compliance while allowing for operational flexibility and need.

The Director is responsible for knowledge and application of Public Contract Code, Corporation Policy, CSU Policy, state policy, public works policy, regulation, and processes, P3, leases, international agreements, MOUs, risk assessments, documentation of decisions that increase Corporation liability and insurance programs. The Director oversees and implements continuous improvement initiatives.

Supervision

This position will supervise the Contracts & Procurement Analyst.

Latitude and Judgment

• Will work and make decisions independently with minimal supervision – planning, organizing, coordinating, and executing day-to-day tasks, as well as complex, long-range projects, exercising judgment and discretion to accomplish a broad range of procurement functions.
• Will exercise judgement and latitude over immediate responsibilities, time and resource management, and communicate with various Corporation managers and administrative support staff.
• Poor judgment in performance of duties of the Director of Procurement, Contracts & Risk Management could result in missed deadlines and a negative impact for the Corporation in terms of employee relations, campus community relations, and/or re-work.

Work Environment

• The work environment will include normal office conditions and use of a computer.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
• Participation in activities, meetings, and retreats on an off campus, including occasional evening and weekend work, may be required.
• Occasional overnight travel may be required.