Accounts Payable Manager

Position Purpose

The Accounts Payable Manager manages systems to process purchasing approvals and pay bills on time. This position starts on July 1, 2025, though it may start sooner.

Essential Functions

• Reviews purchase order requests, check requests, approved invoices, and new invoices.
• Distributes invoices to faculty and staff for approval and coding, including reviewing for appropriate supporting documentation, reviewing for applicable approvals, and following up on invoices not returned for payment within a reasonable timeline.
• Processes check requests and purchase order requests. 
• Manages purchasing card system.
• Manages employee credit card bills for proper documentation and timeliness.
• Optimizes the Blackbaud Accounts Payable system. 
• Maintains favorable vendor relations and follows up with appropriate parties.
• Maintains files for 1099 vendor reporting and generates all applicable regulatory reporting within timelines. 
• Maintains paid invoice files. 
• Prepares accounts payable-related reports for year-end audit and CFO.
• Manages all Professional Development requests and funds and applies to outside agencies for funding.
• Manages all petty cash disbursements and cash box transactions.
• Other duties as assigned by the Chief Financial Officer or his delegate. 
• Runs monthly budgets for all departments and is responsible for answering any questions.
• Prepares monthly closing entries.
• Assumes other reasonable and equitable job-related duties assigned by the immediate supervisor.