Accounting Assistant Full Time

Dwight-Englewood School is seeking a Accounting Assistant. The primary responsibility of this team member is Accounts Payable while performing basic accounting functions and supporting the business office.   

Administration and Coordination of Accounts Payable including:

• Full ownership of the accounts payable process including vendor set up through execution of the complete disbursement cycle, recording and reviewing expenses, payments, reporting, reconciliation, and analysis of expenditures.
• Receive, enter, and review invoices and other invoice support; identify errors; ensure proper approval, coding, and allocation to appropriate general ledger accounts.
• Maintain the A/P database, vendor profiles, and systems that support transactions and records, including third party payment processor (Paymerang and Blackbaud Pay Assist).
• Monitor payment data related to contracts and agreements.
• Review approvals for consistency with the School’s procurement policies.
• Record journal entries and monthly reconciliation of accounts payable, accrued, and prepaid expenses, and related general ledger accounts.
• Coordinate approval of  credit card transactions through Concur Solutions. Ensure proper G/L distribution and detail receipts. Monthly recording and reconciliation of credit card charges
• Communicate with vendors, budget managers, faculty, and staff to promptly resolve internal and external inquiries and discrepancies.

Finance Office Support

• Track capital expenditures and related contracts; capitalize expenditure according to the School’s capitalization policy.
• Reconciliation of insurance premiums and other large expenditures
• Annual preparation and filing of Forms 1099 and 1096 and ensure compliance with requirements for filing.
• Year end audit responsibilities including account reconciliations and workpapers related to accounts payable, accrued and prepaid expenses, disbursements, various expense accounts; other yearend responsibilities as needed.
• Basic accounting entries
• Bank reconciliations
• Provide direct support to the Chief Financial Officer with internal and external reporting, business related functions and special projects.
• Develop and maintain various spreadsheets and reconciliations.
• Annual Data entry into various portals for industry surveys
• Perform other entry level accounting functions and administrative duties as may be assigned as necessary for this position.