Specialist, Business Operations

The University of Maryland, Baltimore (UMB) Center for Information Technology Services (CITS) - Operations has an exciting opportunity for a Specialist, Business Operations.

The Center for Information Technology Services (CITS) is the central information technology organization for UMB. Our mission and focus is to treat UMB students, faculty, staff, colleagues, and co-workers as treasured customers. Excellence in service to the UMB community is our challenge and responsibility. The selected incumbent in this position will perform duties that support the department's mission.

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous leave package that includes over 4 weeks of vacation accrued each year, paid holidays, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

• Optimize the day-to-day division, department, or school business operations of two (2) or more business operations Finance (FIN), Human Resources (HR) and Payroll (FINPR), Purchasing (SSAS), Research Administration (REA), and Facility Planning (FAC). Coordinate business operations and to put it into practice within unit. Analyze problems or issues of diverse scope and determine resolutions and interpret policies (e.g., fiscal management, HR, research administration in defined areas). Interpret procedures and policies to determine appropriate action in matters of significance.

• Adhere, propose, interpret, implement and ensure standards of operation, policies, protocols, and procedures to ensure compliant, effective, and efficient operations of business functions.

• Provide lifecycle (pre-award and post-award) research administration for sponsor related funds. Pre-award activities include assisting departmental faculty in the development, preparation, and submission of grant and contract proposals. Ensures all applications meet agency and university guidelines and published time tables and deadlines. Ensure proposals are entered and routed in a timely manner for further review. Post-award activities include detailed reconciliation of assigned project budgets, preparing budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements.

• Perform integrated revenue and expense analyses, projections, reports, and presentations. Identifies trends and developments and presents findings to senior management. Perform financial forecasting and reconciliation of internal accounts. Creates and analyzes monthly, quarterly, and annual reports and ensures financial information has been recorded accurately.

• Facilitates department payroll activities such as analyzing commitment accounting data and effort logs, tracking payroll adjustments and cost sharing commitments, ensuring timely submission and approval, and tracking timesheets for compliance. Ensures department payroll reconciliation is accurate by performing audits and analysis.

• Maintain purchasing records, serve as a reviewer/approver, and ensure cardholders maintain compliance with policies and procedures.

• Administer HR to ensure optimum efficiency, interpretation, and compliance with appropriate federal, state, local, and USM, UMB, and school policies. Audits transactions to determine acceptance and formulate decisions pertaining to the resolution of related issues. Identify inaccuracies and errors and takes appropriate action to rectify. Investigate, research, apply, and communicate HR regulations, practices, policies, and programs and simple problem resolution support and escalates HR as needed. Collaborate with HR in analyzing trends and is responsible for monitoring, tracking, and ensuring compliance. Oversees the performance assessment compliance ensuring submission is timely processed.

• Coordinate with Facilities Management to identify and provide the services and equipment needed to ensure the office space meets the needs of the department. Oversee equipment maintenance and supply inventory.

• Provide guidance, training, and mentoring to less experience personnel in day-to-day business operations. Acquire and distribute new expertise and methods.

• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Education: Bachelor's degree in business administration, public administration, finance, marketing, accounting, human resources, or other related field.

Experience: Three (3) years of business-related experience to position required, with at least one (1) year experience in at least two of the following: human resources, payroll, finance, facility, or research administration.

Other: Related experience may be substituted for minimum education.

KNOWLEDGE, SKILLS, and ABILITIES

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.