| A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. The Department of Orthopaedic Surgery is looking for a GME Program Administrator to join our GME Residency/Fellowship Team. This position reports to the Chief Department Administrator of Orthopaedic Surgery with functional supervision received from the residency program directors. Administration and maintenance of residency program - Manage the overall administrative and operational aspects of the educational programs
- Represent the department on administrative matters related to residency/fellowship/medical student clerkship with faculty and staff
- Oversee credentialing process to ensure all start on time (annually 8 residents, 2 fellows, 13 SPT's)
- Oversee the resident recruitment process
- Supervise, mentor and oversee residency/fellowship coordinator
- Provide mentoring and guidance to the Trinity Program Coordinator
- Develop, revise and maintain policies and procedures for residency program
- Assist PD with remediation plans and resident counseling sessions
- Assist PD with maintenance of curriculum (fellowship as needed)
- Work with Contracting Office and GME for all elective off-site rotations to assure contracts are in place prior to rotations.
- Assist PD's with Annual Program Evaluation - internal GME credentialing and program improvement documents
- Assist PD with Dean's Dashboard annual program metric improvement required for each program/fellowships
- Reporting to the GME for monthly HO activities
- Update departmental website for resident issues and activities related to our education program
- Organize large amounts of information including PMID spreadsheets
- Apply and maintain Category 1 CME credit for Grand Rounds
- Meet with Department Development Director to coordinate activities for departmental development as well as stewardship for donors
- Development and maintenance of alumni relations
Outside Reporting Agencies
- Complete Annual National ACGME Census Update
- Serve as resident/fellow consultant on multiple levels (program, GME, American Association of Orthopaedic Surgeons (AAOS), American Board of Orthopaedic Surgery (ABOS), House Officer Association (HOA), personnel, licensure)
- Track scholarly activity for faculty/residents for ACGME WebADS
- Accreditation Data System/Case Log System Operative Management - this is for program compliance and is important for program maintenance and continued accreditation
- Assist PD with external review and ADS preparation for Residency and Fellowships
- Operative data collection (ACGME Case Log System)
- Ensure residents are meeting minimum surgical case requirements as directed by the ACGME
- ABOS reporting as required for program certification and to allow residents to sit for their board examination
- MLearning and JCAHO compliance for all residents and fellows (internal regulatory compliance programs)
Finance/Budget - Oversee GME budgets related to Residency and Sports Fellow
- Develop budget and invoice Trinity for residency related expenses per contract with Trinity
- Monitor and reconcile departmental accounts to assure accuracy of charges
- Apply for grants as appropriate to help fund residency travel
- Stewardship for alumni donors for resident travel
- Annual promotions paperwork for yearly cycle of resident promotions
- Process House officer holiday pay according to HOA Agreement
- Trouble shoot all payroll issues
- Candidates should hold at a minimum an Associate's Degree.
- Three to five years of progressive GME experience
- They should be able to demonstrate a proficiency with Microsoft Office Suite
- Experience with GME and accreditation processes
- Experience with GME applications (ACGME. ERAS, NRMP, Medhub, ABOS-KSB)
- Excellent organization and multi-tasking skills and the ability to take initiative and exercise judgment in setting priorities,
- Demonstrated ability to apply good judgment and handle confidential materials and situations with sensitivity and discretion.
- Excellent problem-solving skills, initiative, flexibility and creativity.
- Excellent written and verbal communication skills
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses. Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research hat together enhance our contribution to society. Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended. The University of Michigan is an equal employment opportunity employer. |
