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Procurement & Material Inventory Analyst
University of California Riverside
Procurement & Material Inventory Analyst
University of California Riverside
 Procurement & Material Inventory Analyst Job ID: Location: Main Campus - UCR Schedule: 8AM - 5PM Category: Accounting and Finance Salary: $56,000 - $96,403 Full/Part Time: Full-time(100%) Organization: Planning Budget & Administration Department: Veronica Ruiz Application Deadline: Open Until Filled Position Information: **The full salary range for the Procurement & Material Inventory Analyst is $26.82-$46.17 per hour. However, the expected pay scale for this position is up to $34.90 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.** The Procurement & Material Inventory Analyst performs duties related to the procurement, warehouse inventory and material management functions on behalf of Facilities Services (FS). Under the general direction of the Procurement & Material Inventory Supervisor, the Procurement & Material Analyst ensures compliance with internal audit, UCR/UCOP policies, procedures, and guidelines as it pertains to the procurement, warehouse inventory and material management functions. Conducts research to obtain the best vendor relationships, sourcing to ensure best price, quality and availability for materials, products and service related to Maintenance Repair Operations (MRO) Procurement; informs and educates Facilities Services of the unit about purchasing resources and constraints; collaborates with FS stakeholders to manage vendor relationships and a partnership with Central Procurement; serves as the primary point of contact for purchasing/material management inquiries and concerns. Prepares and facilitates the preparation of approximately 6,000 purchasing transactions annually, maintaining accurate records and timely submissions to allow for prompt vendor payments. Responsible for maintaining large equipment inventory and the coordination of annual physical inventories. Creates reports on performance metrics as it pertains to the administrative services functions including but not limited to billing, finance, administrative and procurement services. Collaborates on the development of process improvement, manages metrics and key performance indicators as it relates to unit responsibilities. The ASSET Administrative Services unit (6.0 FTE) provides administrative and operational support in the areas of business process and policy development; organizational administrative projects like computer inventory; systems and asset management; internal controls and audit; purchasing/procurement activities, billing; data analysis and reporting, material management in the form of the facilities stock inventory program. The Administrative Services unit manages the business operations of the work order system infrastructure for Facilities Services; manages the material & tool inventory stock program with a value of $825K; transacts recharge billing of approximately $20M in revenue for work orders and premium service billing, over $24M in annual utility bills, and $11M in annual procurement transactions over 9,000 annual purchase orders and over 1,000 Pro-Card transactions; analyzes, audits and reconciles transactions in accordance with service agreements. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. Requirements: Requirements Educational Requirements Experience Requirements Certification Requirements CertificationRequirement Special Conditions Special Minimum Requirements Preferred Qualifications Additional Information: Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel. UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor. For information about our generous employee benefits package, visit: Employee Benefits Overview Job Description Details: Job Description Details General Information FINANCIAL SVC ANL 2 CX 004754 147 Veronica Ruiz Jeffrey Beal Positions Directly Supervised Job CodeTitleFTE Department Custom Scope The Procurement & Material Inventory Analyst performs duties related to the procurement, warehouse inventory and material management functions on behalf of Facilities Services (FS). Under the general direction of the Procurement & Material Inventory Supervisor , the Procurement & Material Analyst ensures compliance with internal audit, UCR/UCOP policies, procedures, and guidelines as it pertains to the procurement, warehouse inventory and material management functions. Conducts research to obtain the best vendor relationships, sourcing to ensure best price, quality and availability for materials, products and service related to Maintenance Repair Operations (MRO) Procurement; informs and educates Facilities Services of the unit about purchasing resources and constraints; collaborates with FS stakeholders to manage vendor relationships and a partnership with Central Procurement; serves as the primary point of contact for purchasing/material management inquiries and concerns. Prepares and facilitates the preparation of approximately 6,000 purchasing transactions annually, maintaining accurate records and timely submissions to allow for prompt vendor payments. Responsible for maintaining large equipment inventory and the coordination of annual physical inventories. Creates reports on performance metrics as it pertains to the administrative services functions including but not limited to billing, finance, administrative and procurement services. Collaborates on the development of process improvement, manages metrics and key performance indicators as it relates to unit responsibilities. The ASSET Administrative Services unit (6.0 FTE) provides administrative and operational support in the areas of business process and policy development; organizational administrative projects like computer inventory; systems and asset management; internal controls and audit; purchasing/procurement activities, billing; data analysis and reporting, material management in the form of the facilities stock inventory program. The Administrative Services unit manages the business operations of the work order system infrastructure for Facilities Services; manages the material & tool inventory stock program with a value of $825K; transacts recharge billing of approximately $20M in revenue for work orders and premium service billing, over $24M in annual utility bills, and $11M in annual procurement transactions over 9,000 annual purchase orders and over 1,000 Pro-Card transactions; analyzes, audits and reconciles transactions in accordance with service agreements. Key Responsibilities: Key Responsibilities DescriptionPercent Time Tracks, monitors and measures KPIs related to the procure to pay process. Ensures compliance with organizational procurement policy and organization or systemwide agreements, in addition to procurement laws. Maintains procurement and inventory records, ensuring accuracy, updating status or closing items. Ensures appropriate approval for expenditures, fund coding, and adherence to policy. Investigates and takes necessary action to resolve any discrepancies. In collaboration with Central Procurement and Facilities Services stakeholders, assists with drafting sole source justifications and bases for award documents. Collaborates with Central Procurement on orders beyond the scope of responsibility at the department level. Performs cost analyses, develops reports and summary justifications for transactions requiring leadership review and exceptional approvals. Responsible for monitoring material, supplies and equipment transactions; maintaining vendor contract agreements in collaboration with Central Procurement; monitor, release, address and resolve encumbrances and invoice holds; assists with ensuring all fiscal close processes are complete. Collaborates with ASSET Finance team and the billing and financial services analyst to ensure purchases of materials and warehouse inventory are managed effectively and transacted properly as it pertains to work order costing and recharge billing. Facilitates the work order system updates and data modifications related to inventory stock levels, price adjustments and physical inventory audits. Maintains strong knowledge related to the financial systems, processes, policies and procedures to help lead the transactions and facilitate requests on behalf of the department. Remains apprised of system updates, changes or issues and collaborates with the appropriate departments (BFS, ITS, etc.) to troubleshoot and resolve. Functions as a resource to support staff on issues such as researching financial discrepancies, escalated customer service problems and vendor concerns. Serves as a resource and provides guidance on campus financial systems and applications, and on UC and local procedures. Under general supervision, researches and gathers information from a variety of sources; prepares and summarizes information and reports relative to new services, regulatory compliance issues and / or vendor selection and support activities. Assists with development and implementing of procedures, initiatives and projects related to procurement, warehouse inventory and asset management to support FS operations. Responsible for managing and reviewing the data of the warehouse inventory module in the work order system. Coordinates inventory/asset audits and reporting. Proactively identify problems and seek solutions through creative or critical thinking, and data analysis. Participates in audits of internal records and processes and prepares recommendations for changes as needed. Ensures that the appropriate internal controls are addressed, maintained and strengthened to protect University resources. To apply, visit https://jobsportal.ucr.edu/jobs/35358758 Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-2b3dda8f54c7374aa118042b28ac6bc1
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