Controller

The Milwaukee Institute of Art & Design (MIAD) seeks a highly skilled and detail-oriented Controller to lead our financial operations and ensure the accuracy, integrity, and compliance of all financial reporting processes. This position will play a pivotal role in overseeing financial statements, budgeting, audits, grants management, tax compliance, and internal controls. The Controller reports to the Vice President for Financial Affairs and work closely with senior leadership, providing strategic financial oversight and operational leadership to ensure the College’s financial health and success.

Responsibilities include, but not are limited to:

1. Oversee monthly financial statements, balance sheet reconciliations, and journal entries. Manage the financial closing process to ensure timely, accurate reporting for internal and external stakeholders.
2. Collaborate with the Advancement Office to ensure proper accounting for restricted and endowed gifts. Oversee post-award compliance for grants and manage funds in accordance with donor restrictions.
3. Lead the preparation for external audits, ensuring accurate documentation and resolving discrepancies with auditors. Ensure compliance with all audit requirements and assist in preparing financial reports.
4. Assist with the preparation of the College’s 990 tax return and other federal, state, and local tax filings. Ensure compliance with payroll, sales taxes, and all other relevant tax regulations.
5. Assist in the College's budgeting process by preparing financial reports, forecasts, and budget analysis. Monitor budget performance throughout the year and identify variances.
6. Manage and optimize finance systems and databases (e.g., Jenzabar, SQL, Engage). Ensure smooth integration with other systems and streamline reporting processes.
7. Oversee the accounts payable function, ensuring timely and accurate invoice processing and adherence to College purchasing policies.
8. Supervise, provide leadership, training, and coaching to the Bursar, Office Assistant, and Accounting Specialists.
9. Develop and maintain robust internal controls across all financial operations, ensuring policies for cash handling, billing, and financial aid disbursements are followed.
10. Monitor the College’s cash flow, manage bank account reconciliations, and assist with student account inquiries and payments.
11. Coordinate with IT and other departments to manage online payment systems and ensure integration with the College’s accounting software.