Post Award Administrator

Job Summary

Job Duties

• Guides PIs, PDs, project teams, and department administrative staff in matters of expense allowability and allocability.
• Prepares, reviews, and submits documents related to post-award amendment requests, including key personnel changes, scope of work changes, budget reallocation requests, carryforward requests, and no cost extensions.
• Develops and compiles post-award metrics for reporting to research leadership.
• Responsible for maintaining processes related to post-award management documentation.
• Serves as a post-award liaison between the organization and sponsor officials, key internal and external stakeholders, and collaborating organizations.
• Assists with the development, presentation, and implementation, of post-award educational materials for PIs, PDs, department staff, and staff involved in any other aspect of sponsored project activities.
• Prepares sponsored project agreement amendments for subrecipient organizations and facilitates the associated internal and external approvals.
• Creates internal requests for award establishment; advanced award setup; modification to existing award budget allocation, changes to funding amounts due to additional or deobligated budget, and modifications to project periods. 
• Ensures adherence to federal procurement standards through allowable purchase methods, such as small purchase documentation, competitive procurement, and sole source procurement processes.
• Monitors and processes invoicing from subrecipient organizations.
• Reviews and approves cost transfers involving sponsored projects for accuracy, allowability, proper justification, and seeks approval for cost transfers in excess of sponsor allowed timeframes.
• Assists research finance with inquiries and resolutions related to internal and external audits.
• Maintains active partnerships with the Office of Research Compliance, IRB Operations, Research Finance, and the Office of Institutional Advancement.
• Demonstrates an understanding of federal regulations and guidelines including the Office of Management and Budget (OMB) Uniform Guidance, various federal sponsor grants policy statements, and the annual OMB compliance supplement.
• Maintains thorough knowledge of institutional policies as they apply to OSP processes and reconciles them with a diverse range of sponsor guidelines.

Work is typically performed in an office environment. Accountable for satisfying all job specific obligations and complying with all organization policies and procedures. The specific statements in this profile are not intended to be all-inclusive. They represent typical elements considered necessary to successfully perform the job.

Position Details

*Relevant experience may be a combination of related work experience and/or Master's degree obtained (Master's Degree = 2 years relevant experience).

Bachelor's degree with business or writing concentration highly preferred

Education

Experience

Certification(s) and License(s)