Master Item File Specialist

General Summary

Responsible for maintaining the Item and Vendor master in the ERP system and ensuring that all data inputs are in compliance with applicable policies and procedures. Work is performed under moderate supervision. Direct report to the Director, Data Integrity Supply Chain.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

* Resolve discrepancies in data and conduct analysis to determine root cause. Validate item requirements for the accurate setup of item master and contracted specials in Infor Contract Management in accordance with system quality and procedures.

* Review submitted add/change templates to maintain the integrity of the item master by preventing duplicate entries, applying standardized naming conventions in accordance with item naming guidelines, ensuring compliance with contractual requirements, verifying the correct use of expense accounts, UNSPSC codes, and GTINs, and confirming the inclusion of Patient Charge codes when necessary.

* Assist the Supervisor in maintaining General Ledger (G/L) accuracy, by ensuring all supplies purchased via the Item Table and non-catalog purchases are coded to the appropriate G/L code.

* Maintain and enhance item and vendor master data governance rules, standard operating procedures, naming convention and other enterprise data standards.

* Organize and assist with routine clean-up of the Item and Vendor Master Table to ensure system integrity including projects related to Supply Chain initiatives.

* Conduct routine audits to proactively identify data exception errors (e.g., price, unit of measure, catalog number, etc.) and make corrections as needed.

* Understand all system interfaces and processes that affect the Item/Vendor Master, Epic and Pyxis systems.

* Provide guidance and general information on item master, contracted specials, contracts and vendors.

* Assist Material Management with mass updates of procurement templates and PAR items.

* Identify and document non-contract item add requests. Obtain approvals/denials for non-contract items in collaboration with business units.

* Provide support to Purchasing, Accounts Payable and Materials Management to ensure Item Table functions are coordinated properly.

* Assist the Supervisor in the development, generation and analysis of statistical and financial reports as required.

* Perform other duties as assigned