Director - Financial Services

The Director – Financial Services is responsible for the daily operations of the Business Office and serves as the contact person for fiscal information for staff.  Acts as the chief accountant for the district and is responsible for ensuring that the financial accounting records of the college are being properly maintained and reconciled on a regular schedule.  Systems are maintained in accordance with Wisconsin Technical College System (WTCS) administrative code as outlined in the Financial & Administrative Manual (FAM) and BTC District Board Policy.

This position will be open until filled, with a first review date of May 5, 2025.  After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.

Supervise and manage the daily Business Office functions of the College including accounts receivable, accounts payable, procurement, and payroll.

1. Facilitate and review the accounts receivable invoicing, collections and follow-up process.
2. Supervise the procurement of goods and services, and the payments of vendors for purchases of goods and services, ensuring compliance with the WTCS FAM and BTC Policies.
3. Facilitate and review the payment of staff and the disbursement of payroll liabilities.
4. Ensure the timely and accurate payment of staff payrolls, payments to vendors for goods and services, and maturing debt service obligations.

Administer all College financial management functions.

1. Manage the generation and preparation of financial statements in an accurate and timely manner.
2. Implement and manage all financial policies and procedures.
3. Maintain the general ledger account structure in accordance with the WTCS FAM.
4. Supervise the timely reconciliation of accounts.
5. Oversee and maintain the fixed asset accounting procedures including the completion of periodic physical inventories.
6. Facilitate and review the procurement transactions audit and prepare the annual procurement report for the District Board and WTCS.
7. Prepare and submit required financial reports to regulatory entities.

Supervise the budget management function and related processes to ensure budgets are executed in accordance with WTCS (FAM) and college policies.

1. Coordinate the annual budget process including setup and maintenance of the budget software, assisting budget preparers with budget questions, and preparing and reviewing budget reports.
2. Facilitate preparation of the annual budget plan and legal notice publications.
3. Monitor operational revenues and propose budget amendments, when needed.
4. Conduct analysis to ensure departments are in compliance with spending authority appropriations.
5. Communicate with management about budget issues.

Supervise preparation for the College’s yearly fiscal audit.

1. Coordinate the preparation of all required worksheets, schedules and subsidiary information for the audit report.
2. Coordinate preparation of external and internal work papers from all sources.
3. Coordinate preparation of the schedule of expenditures for federal and state grant awards with the Budget and Grants Accountant.
4. Assist and support the audit team during audit fieldwork by providing supplemental information or additional documents as needed.
5. Supervise the posting of required audit and other closing entries.
6. Reconcile audited financials with general ledger.
7. Ensure the audited financial report is timely submitted to the US. Dept of Education, the WTCS, EMMA, and other agencies, as may be required.

Coordinate the financial administration of grants.

1. Establish and maintain financial policies and procedures to ensure program management compliance with the financial expenditure and record-keeping requirements for all college grants.
2. Facilitate proposal budget development in accordance with applicable cost principles and apprise leadership of grant match obligations.
3. Supervise the reconciliation of grant activities and the timely submission for reimbursement of expenditures.

Maintain the Banner financial management module and other financial systems.

1. Coordinate process improvement activities to develop, implement and document improved financial accounting processes.
2. Work with BTC Management Information Systems staff to maintain and modify the financial accounting and management system (Banner) and/or other financial systems.
3. Serve as a module manager for the Banner financial module.
4. Oversee training to assist College staff to more proficiently use the various financial components of the Banner financial module.

Perform other district financial functions.

1. Maintain record retention plan for the Business Office.
2. Supervise the issuance of 1099’s to vendors and 1098T’s to students pursuant to federal and state requirements.