Expenditure Assistant - Accounts Payable

About Us

The Accounts Payable department at Albert Einstein College of Medicine manages all financial transactions related to vendor payments, ensuring timely and accurate processing of invoices. It plays a critical role in maintaining financial integrity and compliance with institutional policies. The department works closely with various stakeholders to support the smooth operation of the College's financial activities.

POSITION RESPONSIBILITIES

• Process invoices into P2P/ERP system and schedule for payment according to vendor terms
• Review vendor invoices for accuracy via EPRO as compared to the PO.
• Review assigned DMR folders on invoice exceptions
• Reconcile vendor statements
• Handle assigned refund checks
• Bring all discrepancies to the attention of the appropriate department and/or vendor to resolve problems
• Maintain and monitor Accounts Payable DPO report (Days Payable Outstanding

• Review and assist with the Error Queue

• Monitor dates on grants and college funds during fiscal year-end to ensure accurate posting
• Advise departments and vendors on payment status

• Answer phones regarding inquiries from departments and vendors
• File and scan invoices as needed
• Perform other related duties as assigned

QUALIFICATIONS

• High School Diploma and 2-4 years of administrative support experience are required. Equivalent combination of education and experience will also be considered.
• Experience in Accounts Payable is preferred.
• Must possess working knowledge of Microsoft Word, Outlook and Excel. May use other web based programs as assigned;
• Must demonstrate good judgment, initiative and attention to detail;
• Must be able to effectively track time and resources to prioritize work assignments with minimal direction;
• Must be required to work independently and produce quality work from conception to completion on assigned projects;
• Must possess customer service, communication and organizational skills;
• Must possess thorough knowledge of departmental and college policies and procedures;
• Uses independent judgment in responding to inquiries regarding policies, procedures, and regulations.
• Deals directly with individuals and groups, both internal and external to the college, exercising independent judgment on routine matters requiring knowledge and interpretation of policy.

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