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Scheduler, Scheduling & Event Services (Space Planning & Operations)
University of Pennsylvania
Scheduler, Scheduling & Event Services (Space Planning & Operations)
University of Pennsylvania
 Scheduler, Scheduling & Event Services (Space Planning & Operations) University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Scheduler, Scheduling & Event Services (Space Planning & Operations) Job Profile Title Administrative Assistant B Job Description Summary Under general supervision of the Sr. Director and Associate Director, the Scheduler assists with providing service and support for space scheduling and event coordination for School of Medicine complex. Working closely with Associate Director and Scheduling staff, the Scheduler provides administrative and scheduling support to the Scheduling and Event Service team. This position is responsible for receiving and responding to emails and phone calls; monitoring dashboard and processing reservations, emailing event confirmations and other correspondence; creating floor plans, electronically filing, and distributing event reports and correspondence; verifying accurate and complete information on request; directing requests to appropriate staff or departments. The Scheduler responds to space requests and service requests including AV, Security, Event Support, and Housekeeping. With the Associate Director and Scheduling staff, the Scheduler assigns support staff based upon SES procedure or input from senior staff, coordinating and proofreading the daily worksheet report to determine daily and weekly support schedule in preparation for Daily Operations Meeting. This position will act as an administrative assistant for the workgroup. This position is considered 'essential.' Job Description High School diploma or GED required, Associate's Degree preferred, and 3 to 5 years related experience, or equivalent combination of education and experience. Job Knowledge & Personal Skills: Excellent organizational & analytical abilities; excellent verbal & written communication skills; demonstrated ability to deal effectively under constantly-changing deadlines & priorities; excellent customer service, telephone, & coordination skills; ability to follow instruction; demonstrated skills working with database and/or scheduling systems, preferably EMS; thorough knowledge of office technology including personal computer, photocopier; demonstrated typing skills; familiarity with an academic medical environment is preferred. Job Location - City, State Philadelphia, Pennsylvania Department / School Perelman School of Medicine Pay Range $18.99 - $20.91 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay Equal Employment Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state, or local law. To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/AnatomyChemistry-Building/Scheduler--Scheduling---Event-Services--Space-Planning---Operations-_JR00103901-1 Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-99f0e9316835684d860914eee27f6aa9
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Internal Number: 6131417
About University of Pennsylvania
Penn has a long and proud tradition of intellectual rigor and pursuit of innovative knowledge, begun by Benjamin Franklin in 1740. That tradition lives today through the creativity, entrepreneurship, and engagement of our faculty, students, and staff. Academic life at Penn is unparalleled, with an undergraduate student body of 10,000 from every U.S. state and around the world. The entering class of 2015 is the most talented and diverse in Penn's history. Consistently ranked among the top 10 universities in the country, Penn welcomes an additional 10,000 students to our top-ranked graduate and professional schools.
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