Job Description
Who We Are
We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development. We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice. We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage. We value our internal and external partnerships as vital drivers of the ambitious goals we pursue. We celebrate and take pride in the following: - Named one of the "Most Promising Places to Work in Student Affairs" by Diverse Magazine.
- Serving a highly diverse student body (click here for more information).
- Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility.
- Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life.
Click here for more about Student Affairs.
Required Qualifications (as evidenced by an attached resume):
Bachelor's degree (foreign equivalent or higher). Five (5) years of full-time professional experience working in building administration or operations. Experience with safety and security projects and facilities renovation project management. Professional staff supervision experience. Experience with Microsoft Office Suite and/or Google applications. Experience in crisis and emergency risk management. Must have, keep and maintain the appropriate valid NYS Driver's License; have a motor vehicle record which is free from major violations or a pattern of repeat violations. (***Out-of-State Applicants, see "Special Notes").
Preferred Qualifications:
Experience working in a University residential housing system. Experience with various fire alarm systems, access control, and security systems. Knowledge of fire, ADA, and building codes. Experience with renovation and construction projects and project management software. Certified Code Enforcement Official. Experience working in a union environment.
Brief Description of Duties:
The Senior Associate Director of Campus Residences for Safety, Projects & Contract Compliance reports directly to the Director of Residential Safety & Support Services. This position will manage the functions that affect the 3 million sq ft of residential property in safety and risk management, project and contract compliance related to the maintenance and upgrades of 63+ residence halls and apartment buildings providing accommodations for an 11,685+ designed bed system on West, East and Southampton Campuses. This position will serve as a key liaison between Campus Residences, the Campus Operations and Maintenance (COM) Department, and the (Campus Projects, Design and Construction) CPDC Project Managers. The ideal candidate will be instrumental in driving seamless communication, coordination and execution of facility related initiatives. This role requires close collaboration with cross functional teams to enhance building infrastructure, optimize operation efficiency and uphold the highest safety standards all while ensuring strategic alignment with the organization's overarching goals. This position is responsible for the direct supervision, evaluation, and training of the Assistant Director of Campus Residences for Safety & Support Services accountable for the coordination, administration, and management of the daily field escort operations of Safety & Support Services the Residential Community Centers (Benedict Atrium, Roth Center, Tabler Center), conducting daily tours of facilities for risk assessment, fire safety inspections and follow-up on projects and compliance of our current and future projects related to contract services, renovation, expansion & preventative maintenance of current and new residential facilities.
The successful incumbent will have excellent interpersonal and communication skills, both written and verbal, and demonstrate an ability to be adaptable to unique circumstances, exercising strong supervision, organizational, strategic planning, project management, and time management skills with exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem-solving. Project management/ Administration: - Lead the planning, execution and compliance of maintenance, renovation, and capital improvement projects within residential facilities, ensuring timely and high-quality outcomes. Collaborate with contractors and service vendors to develop efficient project schedules, manage deliverables, and ensure adherence to established timelines and budget constraints. Utilize project tracking software to monitor progress, address issues proactively and driver operational efficiency in maintenance and renovation initiatives. Maintain comprehensive records of project plans, work progress, and final outcomes, ensuring transparency and accuracy in documentation for future reference and audits. Serve as the primary liaison for external vendors and contractors, ensuring seamless coordination and execution of facility projects. Drive accountability to maintain project timelines, budget constraints and adherence to quality benchmarks. Develop and present comprehensive reports to senior management, offering insights into project progress, key milestones, potential risks, and proactive solutions. Foster data-driven decision-making to enhance operational efficiency. Liaison with several University departments such as ERM, Access Control, EH&S, COM, CPDC, and University Police; to ensure that all projects adhere to relevant safety standards, building codes, and regulations. Manage the compliance and completion of assigned projects and how they impact our resident's under-occupancy.
Emergency Management: - Work with campus partners at ERM, COM, CPDC, UPD, DoIT, Access Control, and Environmental Health & Safety to respond to emergencies (24/7), coordinating response efforts with the Director of Safety & Support Services. Respond promptly and effectively to a range of facility emergencies during evenings and weekends, ensuring swift resolution and minimal disruption. Provide comprehensive support and seamless coordination for diverse special events, enhancing operational efficiency and event success Act as liaison with emergency services in the absence of the Director. Interpret, develop, and enforce rules and regulations that impact the residential footprint - Work with Campus Residences leadership to respond to policy violations affecting residents' safety and security. Serve on various committees collaborating with ERM, UPD, Environmental Health & Safety & Fire Marshals to maximize safety and encourage personal responsibility.
Leadership and/or Supervision: - Provide leadership and oversight for a team of full-time professional staff within Residential Safety and Support Services, ensuring effective supervision, guidance, and operational excellence. Directly supervise the Assistant Director of Campus Residences for Safety & Support Services responsible for the coordination, administration, and management of the daily field escort operations of Safety & Support Services the Residential Community Centers (Benedict Atrium, Roth Center, Tabler Center), conducting daily tours of facilities for risk assessment, fire safety inspections and follow-up on projects and compliance of our current and future projects related to contract services, renovation, expansion & preventative maintenance of current and new residential facilities. Clearly define responsibility and delegate authority as needed. Address all disciplinary and employment-related issues. Work with the Director to manage staff selection, evaluation, orientation, and training.
Budget Management and Policy Management: - Support the Director in the development and preparation of the annual budget, ensuring accurate forecasting of expenses. Maintain a comprehensive understanding of the budgetary process while optimizing the procurement of labor, services and materials for maximum efficiency and cost effectiveness. Establish means to authorize and track labor and commodity expenses. Create service contract specifications, and manage services within budgetary constraints. Establish policies and procedures which support the compliance of contract terms. Ensure contract obligations are satisfied and spot-check the quality of services provided.
Professional Development and Committee Involvement: - Participates in opportunities that promote their learning, growth, and development (i.e., classes, training, committees, webinars). Contributes to the Division of Student Affairs and Stony Brook University by attending and/or supporting events, activities, and programs sponsored by areas within and outside the Office of Student Life (i.e., campus-wide traditions, events, programs). Other duties or projects as assigned as appropriate to rank and departmental mission. Evening and weekend work will be required at times.
Special Notes:
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
In addition to the employee's base salary, this position is eligible for $3,400 UUP annual location pay, paid biweekly.
Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.
For this position, we are unable to sponsor candidates for work visas.
***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of start date.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.
Visit our WHY WORK HERE page to learn about the total rewards we offer.
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Job:Administrative %26 Professional (non-Clinical)
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