Administrative Specialist - Library

Administrative Specialist - Library

POSITION DETAILS

Founded in 1971 in Long Island City, Queens, LaGuardia Community College is one of seven community colleges of the City University of New York/CUNY. LaGuardia offers more than sixty associate degree and certificate programs, as well as dozens of workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 25,000 students. More than one-third of our degree-seeking students were born outside of the United States, coming to LaGuardia from 136 countries and speaking forty-three heritage languages. More than half are first-generation college students. Sixty-nine percent live in Queens; the rest live in Brooklyn and beyond. Approximately two-thirds of our degree students receive financial aid. Since forty-five percent of them identify as Hispanic, the US Department of Education has designated LaGuardia a Hispanic-Serving Institution. Please visit www.laguardia.edu to learn more.

Under the Chief Librarian and Chairperson, the Administrative Specialist is responsible for supervising Library operations at LaGuardia Community College in Long Island City, Queens. The Administrative Specialist works closely with the staff and faculty of a variety of campus and CUNY offices and programs to provide administrative and fiscal support.

Specifically, the Administrative Specialist is expected to perform the following duties:

• Assist the Chief Librarian on all matters pertaining to the administration of the Library Department, including staffing and scheduling, fiscal operations and budgeting, data collection and reporting, and facilities and equipment management.
• Assist the Chief Librarian in the recruitment, onboarding, management and payroll of all Library Department staff and faculty.
• Assist the Chief Librarian in coordinating and preparing evaluation materials for faculty promotion and tenure reviews.
• Prepare annual evaluation and promotion materials for staff.
• Supervise and provide support to part-time staff and CUNY Office Assistants in multiple Library units, including, but not limited to, Access Services, Technical Services, and Media Services.
• Ensure accurate and timely reporting of all financial and administrative activities.
• Maintain archives, inventories, statistics, and collections of materials or records needed by the Library Department and for reporting to ACRL & IPEDs.
• Represent the Library Department at campus and university meetings and activities related to administrative and fiscal operations.
• Participate in campus- or university-wide committees and projects and undertake additional assignments and program activities as assigned.

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required.

PREFERRED QUALIFICATIONS

Expertise in Microsoft 365 (especially Excel).

Expertise with budgeting and procurement processes such as CUNYFirst/CUNYBuy.

Experience working in higher education and/or libraries.

Excellent oral and written communication skills.

CUNY TITLE OVERVIEW

Provides administrative and program support to an administrative or academic department.

• Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.
• Works with appropriate offices related to personnel recruitment, expediting search activities
• Research coordinates and organizes materials for key events such as promotion and tenure reviews.
• Supervises and trains support staff and student workers.
• Manages budget and coordinates purchasing, accounting, and payroll.
• Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.
• Performs related duties as assigned.

Job Title Name: Administrative Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$52,267 - $79,188

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates should provide a resume and cover letter.

CLOSING DATE

May 11th, 2025

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

Location

LaGuardia Community College