Job Title
Financial Management Junior Team Leader
Job Description Summary
Validate, control and process all invoices and documents, all potential subtenant recharges, settle all payments in due course relating to the validated operational costs, process all (sub)lease invoices and collect all cash from the (sub)tenants and support the allocation of cash relating to any (sub)leases, collect all VAT invoices, overpayments from landlords/managing agents and support the allocation of landlord/managing agent refund/returned payments in due course relating to any head or subleases of the properties occupied by Cushman & Wakefield's GOS clients in order to enable them to realize the maximum operational cost saving and prevent any additional funding or penalty cost.
Job Description
Other professional qualifications required for filling the position:
- BSC/MSC degree is required or can be exchanged with relevant real estate operation experience in international environment
- Proven accountancy/bookkeeping/finance/economics degree is an advantage
- 4 years relevant work experience is required
- Finance processing or real estate operation experience in international environment is an advantage
- 1 year people management experience required preferably in shared services environment
- Service coordination experience required
Foreign language skills required for filling the position:
- English language advanced
- Knowledge of French or any other European language is an advantage
Required skills for filling the position:
- Excellent IT literacy
- Client technology platform SME
- Advanced MS Office
- Excellent written and verbal communication skills
- Excellent problem-solving skills
- Excellent analytical skills
- Leadership skills
- Able to work independently and in a team
- Incredibly strong work ethic
- Flexibility during times of change
- Ability to effectively prioritize and execute tasks in a high-pressure environment
- Proactive, enthusiastic and willing to learn
- Independent mindset and willing to make responsible decisions
- Very high emotional intelligence
- Able to recruit team
Responsibilities of the jobholder:
- Drives the PSC and its Portfolio Administration Lease Finance Team to meet defined performance targets in relation to invoice processing, payment management, subtenant management, financial reporting, credit control and all aspects of Accounts Payable/Receivable or any other Lease Finance activity as required
- Responsible for ensuring that the financial management area delivers against their quality and performance targets and delivers an outstanding service to the clients. Ensures that payables and receivables managed on behalf of clients are correctly stated in the appropriate records, are paid on time, invoices and receipts are correctly attributed and recorded.
Regular tasks:
Daily and other BAU tasks to deliver:
- Day to day identification of quality issues and risks and escalation of such issues
- Establish and maintain professional and effective working relationships with external and internal clients, colleagues and management
- Ensures that invoice volumes awaiting approval or being queried and approval/query resolution times in the P2P system are minimised
- Manage and drive recurring & non-recurring chargesâ™ payment process on time
- Obtaining payment approvals
- Supervising and managing invoice and receipt postings to Property Management & Accounting systems
- Management of aged creditor and debtor items
- Query management and account reconciliations
- Ensures that bank reconciliations are prepared in line with deadlines
- Ensures that cash allocation (tenant receipts and creditor returned payments/refunds) is up to date
- Ensures that returned payments, refunds and write off requests awaiting approval are minimised
- Supports that cash collection (tenant income, creditor debit balance) is maximised
- Review, validate and approve invoices, investigate and resolve invoice queries
- Ad hoc reporting upon request
- Regular monthly reporting
- Ensures all spreadsheets/tools/reports are kept up to date where appropriate
- Preparing monthly / quarterly reports & KPI reports as required
- Drives process implementation, documentation and improvement
- Ensuring client requirements and Cushman & Wakefield quality procedures are followed
- Collaboration with other departments (Data, Account Management, In-country team)
- Liaising with client and third-party contacts as appropriate
- Accountable for supporting and/or managing process-, technology-, service- and client transitioning projects
- Ensures that approved processes, BAU process documents and guidelines are kept up to date
Service coordination tasks:
- Service coordination of the Financial Management Team
- Supervising internal and external audits
- Develops and maintains the team's back up structure
- Creates and maintains the yearly AP & AR calendars
People's management tasks:
- On boarding of new team members, managing knowledge transfer and on the job training
- Accountable for maintaining and developing their direct reports' competence, motivation and engagement level
- Personally accountable for the attrition level in the team
- People managing team members directly reporting to the employee
Main records and documents kept by the jobholder:
- All Finance related documentation should be stored on Shared drives or SharePoint according to the documented processes
What we offer:
- Competitive compensation and benefit package
- Great learning and development opportunities
- Modern, award-winning office with a view of the Danube
- Central location, excellent public transport
- Youthful and supportive work environment
- Additional holidays to compensate for Hungarian public holidays falling on a weekend
- A steadily growing, 100+ year-old international company
INCO: âœCushman & Wakefieldâ