Senior Finance Team Leader

Job Title

Senior Finance Team Leader

Job Description Summary

Primary purpose of the job:
Validate, control and process all invoices relating to headleases and document all potential subtenant recharges, settle all payments in line with client SLAs relating to the validated operational costs, process all (sub)lease invoices, collect all cash from the (sub)tenants and support the allocation of cash relating to any (sub)leases.
Collect all VAT invoices, recover overpayments from landlords/managing agents and support the allocation of landlord/managing agent refund/returned payments relating to any properties occupied by Cushman & Wakefield's GOS clients to prevent any additional funding or penalty costs.
Produce all financial reports in the service scope with agreed quality in due course, enabling Cushman & Wakefield GOS clients to maintain correct and credible financial records, and provide them with quality cashflow plans/sufficient funding proposals upon payables and receivables information.
Support the Finance Lead with onboarding/mobilising new accounts and assist with any ad-hoc requirements such as collating evidence for annual SOC audit, helping with projects, to clear backlogs etc.

Job Description

Other professional qualifications required for filling the position:

• Bsc/Msc degree is required
• Finance/management degree is an advantage
• 5 years strong relevant work experience is required preferably in shared services environment
• 1 year people management experience required preferably in shared services environment
• Service coordination experience is required
• Qualified accountant degree is an advantage
• Process transitioning experience is an advantage
• Real estate operation experience in international environment is an advantage

Foreign language skills required for filling the position:

• English language advanced
• Knowledge of any other European language is an advantage

Required skills for filling the position:

• Excellent IT literacy
• Client technology platform SME
• Advanced MS Office
• Excellent written and verbal communication skills
• Excellent problem-solving skills
• Excellent analytical skills
• Strong leadership skills
• Able to work independently and in a team
• Incredibly strong work ethic
• Flexibility during times of change
• Ability to effectively prioritize and execute tasks in a high-pressure environment
• Proactive, enthusiastic and willing to learn
• Independent mindset and willing to make responsible decisions
• Incredibly high emotional intelligence
• Able to recruit team, role and subgrade best fit team members
• Focussed on continuous improvement and exceeding set targets

Responsibilities of the jobholder:

• The Team Leader is responsible for ensuring that the supported finance areas are delivering against their quality and performance targets and deliver an outstanding service to the clients

Regular tasks:

Daily and other BAU tasks to deliver:

• Checks and approves reports delivered to clients
• Maintains/creates/approves monthly deliverables files
• Maintains/creates client reporting and BAU check lists
• Ensures correct approval levels are secured for payment of invoices
• Manage and drive recurring & non-recurring chargesâ™ payment process on time
• Ensures that invoice volumes awaiting approval or being queried and approval/query resolution times in the P2P system are minimised
• Drives process implementation, documentation and improvement
• Ensures that bank reconciliations are prepared in line with deadlines
• Ensures that client requirements and Cushman & Wakefield quality procedures are followed
• Maintenance and amendments to the chart of accounts and data structure within the Property Management & Accounting systems
• Manages month end closing activities (journal preparation and reporting)
• Collaboration with other departments (eg. Lease Admin, Estate Management, Account Management)
• Day to day identification of quality issues and risks and escalation of such issues
• Establish and maintain professional and effective working relationships with external and internal clients, colleagues and management
• Lease finance query management
• Ensures that cash allocation (tenant receipts and creditor returned payments/refunds) is up to date
• Ensures that cash collection (tenant income, creditor debit balance) is maximised
• Ensures that tax invoices are obtained
• Supports debtor and creditor account reconciliations
• Ensures that draft and actual charge raising is carried out on time
• Ad hoc reporting upon request
• Regular monthly reporting
• Preparing monthly / quarterly SLA & KPI reports (multiple clients & departments)
• Accountable for supporting and/or managing process-, technology-, service- and client transitioning projects
• Ensures that approved processes and guidelines are kept up to date
• Liaising with client and third-party contacts as appropriate
• Managing regular client calls

Service coordination tasks:

• Service coordination within the Client Finance Team
• Supervising internal and external audits
• Creates and maintains yearly calendars
• Approves financial outputs provided to clients
• Develops and maintains the team's back up structure

People's management tasks:

• Onboarding of new team members, managing knowledge transfer and on the job training
• Accountable for maintaining and developing their direct reports' competence, motivation and engagement level
• People managing team members directly reporting to the employee
• Personally accountable for the attrition level in the team

Main records and documents kept by the jobholder:

• All Accounting related documentation should be stored on Shared drives or SharePoint according to the documented processes

What we offer:

• Competitive compensation and benefit package
• Great learning and development opportunities
• Modern, award-winning office with a view of the Danube
• Central location, excellent public transport
• Youthful and supportive work environment
• Additional holidays to compensate for Hungarian public holidays falling on a weekend
• A steadily growing, 100+ year-old international company

INCO: âœCushman & Wakefieldâ