Purchasing Coordinator (Finance Coordinator)

Purchasing Coordinator (Finance Coordinator)

POSITION DETAILS

The City University of New York (CUNY) Central Office seeks a Purchase Coordinator for the Office of the Chief Procurement & Supplier Diversity Officer. CUNY is the nation?s leading urban public university serving more than 500,000 degree-seeking students. The University comprises of 26 institutions: 11 senior colleges, seven community colleges, William E. Macaulay Honors College at CUNY, CUNY Graduate Center, Craig Newmark Graduate School of Journalism at CUNY, CUNY School of Labor and Urban Studies, CUNY School of Law, CUNY School of Professional Studies, Guttman Community College and CUNY Graduate School of Public Health and Health Policy. Reporting to the Deputy Director of Procurement, the Purchasing Coordinator is responsible for all aspects of the procurement process for assigned specific accounts.

Key responsibilities include, but are not limited to the following:

? Creates all assigned aspects of the procurement process for specific accounts and departments.

? Prepares procurement records for the University.

? Assists in preparing specifications for bidding and develop lists of bidders for the use with Request for Quotes (RFQ), Request for Proposal (RFP) and Invitation for Bids (IFB).

? Places advertisements in City Record and NYS Contract Reporter, including forwarding bid documents to prospective bidders and assists in evaluating bid responses.

? Assists with awarding contracts and prepares renewals letters; prepares spreadsheets to record progress of all contracts.

? Tracks purchases by categories for further analysis; prepares and analyzes vendor expenditure reports; coordinates data requests.

? Reviews and edits Fixed Assets FAS reports.

? Provides administrative support to eProcurement Core Team.

? Coordinates with vendors for emarket place.

? Assists and coordinates granting access and user roles.

? Assists Deputy Director with various projects as needed.

Note: Until further notice, this position is eligible for a hybrid work schedule.

QUALIFICATIONS

Bachelor's Degree required.

The ideal candidate will have the following knowledge, skills and abilities:

• Bachelor's Degree In Business Administration or Accounting discipline preferred.
• Knowledge of purchasing procedures, New York State government Contracts and reporting principles preferred.
• Detail oriented written, evaluation and research skills.
• Strong writing, verbal, Interpersonal communication and presentation skills to work effectively with diverse stakeholders of various organizational levels.
• Work productively as an individual contributor and collaboratively as a team member in a time-sensitive and customer service oriented office.
• Strong organizational skills with ability to establish plans, manage a large and varied workload of assignments with conflicting priorities, follow up and complete work by set deadlines.
• Proficiency using computers and standard office, financial and relational database applications and systems, especially MS Word, Excel, Access and PeopleSoft and financial systems.

CUNY TITLE OVERVIEW

Performs financial analysis and administrative work related to College or unit accounting.

• Prepares, reconciles and distributes expenditure and related accounting reports
• Creates and maintains various spreadsheets related to financial analysis
• Processes and tracks transactional entries
• Provides support in the administration of various business operations
• Coordinates with various departments on accounting matters
• Monitors systems and operations to assure a smooth workflow
• Performs related duties as assigned.

Job Title Name: Finance Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary range is $54,268 - $62,689 , and commensurate with education, skills and experience.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials fulfill the responsibilities and qualifications outlined. The direct link to the job opening from external sources is:

https://home.cunyfirst.cuny.edu/psp/cnyepprd/GUEST/HRMS/c/HRS\HRAM.HRS\CE.GBL?Page=HRS\CE\JOB\_DTL&Action=A&JobOpeningId=30117&SiteId=1&PostingSeq=1

CLOSING DATE

April 27, 2025

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

Location

Central Office