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Business Coordinator

University of Kansas

Details

Posted:

April 19, 2025

Location:

Lawrence, Kansas

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Position Overview
International Short Programs (ISP) typically runs 6-12 short-stay programs annually for international students and professionals. Programs usually include an academic component but almost always have a strong emphasis on extracurricular and experiential learning. Programs range from 2 weeks to 9-months in duration and do not usually follow the typical academic calendar. The Business Coordinator is responsible for managing various aspects of program business operations including financial management and support, scheduling, bill/invoice processing, and emergency management. This position may also provide program support when short-term programs are in session.
Job Description
40% Financial Management and Support

Manage program financial operations including bill pay, receipt processing, wire transfers
Assist Director in creating and reviewing program budgets
Track actual vs. budgeted spending for all programs
Liaise with the Shared Service Center to ensure accurate and timely processing of financial transactions
Monitor OAC to ensure payments and deposits are processed correctly
Solicit quotes for program activities as needed
Monitor credit card payments and ensure timely processing of receipts
Create program invoices for non-grant funded programs
Liaise with Grant Coordinator for grant-funded programs to ensure accurate and timely processing of budget items

35% Business Management

Manage ISP program phone plans
Manage ISP KTag accounts
Manage front desk and other office operations including reception and classroom spaces
Manage ISP inventory and order supplies as needed
Liaise with KU Housing to acquire participant placement for relevant short-term programs
Seek quotes and make reservations with local hotels and other Lawrence accommodations as needed to ensure best possible pricing for program participants

15% Program Support

Schedule rooms for all on campus program activities
Reserve transportation for all program activities
Schedule and make reservations for orientation activities, field trips and other program activities
Order food and catering services for program events as needed
Arrange host dinners for programs as needed
Attend ISP events and chaperone activities on an as needed basis (limited)

5% Emergency Management

Create and update ISP's emergency management plan
Ensure regular review and training on ISP's emergency management for all employees including student workers
Liaise with Watkins health center to schedule check-in activities as needed and to ensure ISP is aware of all current regulations and procedures
In conjunction with the Director and Education Program Manager, assist program participants with navigating the Watkins Health Center and the U.S. healthcare system as needed

5% Other duties

Attend and participate in all ISP staff meetings.
Provide program proposal and final report assistance to the ISP Director, as needed
Other duties as assigned

Required Qualifications

Bachelor's degree plus one year related experience OR Associate's degree and 3 years of related experience OR HS diploma and 4 years of related experience
3 years experience in Microsoft Office and related computer programs
Experience in managing various logistical aspects of an office such as scheduling, procurement, and bill processing
Experience creating budgets for offices or programs
Work experience that required excellent communication and interpersonal skills as evidenced by application materials

Preferred Qualifications

Experience working with international students
Knowledge of KU systems and operations

Contact Information to Applicants
Elizabeth Gould
egould@ku.edu
(785)864-8288
Additional Candidate Instruction
A complete application includes:

Cover letter addressing how you meet the required and preferred qualifications
Resume/CV
Contact information for three professional references

Application review will begin Friday, May 16th. To ensure consideration apply no later than Thursday, May 15th.
Advertised Salary Range
$48,000 - $50,000
Application Review Begins
16-May-2025
Anticipated Start Date
23-Jun-2025
Primary Campus
University of Kansas Lawrence Campus
FTE
1.0
Reg/Temp
Regular
FLSA Status
Nonexempt
Employee Class
U-Unclassified Professional Staff
Work Location Assignment
On-Site
Disclaimer
The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.

Internal Number: 5102079

About University of Kansas

The University of Kansas is a Carnegie doctoral/research-extensive university with a $1.4 billion endowment and a faculty of 2,600. Current enrollment is 28,500 (19,000 undergraduate), with students drawn from 110 nations and all 50 states. The 1,000-acre main campus is in Lawrence, a community of 95,000 in hilly northeast Kansas that lies about 35 miles west of Kansas City and 30 minutes from the state capital, Topeka.. Lawrence has a thriving community with a wide range of activities/events

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Business Coordinator

University of Kansas

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