EXECUTIVE SECRETARY

The Executive Secretary provides comprehensive administrative support to the Chief Transformation Officer (CTO) and the University Transformation Office (UTO). This critical role facilitates efficient operations, effective communication, and streamlined workflow within the transformation initiatives of the university. Performs a variety of executive support tasks that are complex, varied in nature, and may be confidential. The ideal candidate possesses exceptional organizational skills, excellent communication capabilities, strong attention to detail, and the ability to manage multiple priorities in a dynamic environment. Must be able to work with a high level of independence and a high degree of autonomy and responsibility for complex duties.

Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job with or without reasonable accommodation.

Experience with executive level constituencies.
Account reconciliation experience.
Demonstrated experience with computers and various software programs such as Microsoft Word, Excel, PowerPoint, and Outlook, and virtual collaboration tools (WebEx, Teams, etc.).
SAP Experience.
Familiarity with administrative policies and procedures.
Project management experience.

Provides high-level administrative support, including calendar management, scheduling meetings, and coordinating appointments for the CTO and senior leadership within the UTO. Researches, prepares, organizes, and coordinates correspondence, reports, presentations, meeting agendas, and minutes. Coordinates logistics for internal and external meetings, events, and travel arrangements. Handles information flow by prioritizing, distributing, and responding appropriately to emails, phone calls, and other forms of correspondence. Maintains confidentiality and exercise discretion with sensitive information and strategic initiatives. Works on or may lead projects as requested. Assists in budget management, tracking expenses, processing invoices, and reconciling financial documents. Establishes and maintains electronic and paper filing systems, ensuring efficient documentation and record-keeping. Coordinates the on-boarding/off-boarding of employees and will assist in personnel administration matters with guidance from the chief transformation officer. Maintains department website, including data management for a dynamic and visually compelling web-based project dashboard that synthesizes data from multiple institutional programs, projects, and improvement initiatives. Presents insights to UTO leadership regarding department website, project dashboard, department processes and communications, and proactively recommend improvements to enhance transparency, strategic decision-making, and institutional effectiveness of the team. Supports special projects and transformation initiatives by providing research assistance, compiling data, and preparing materials as requested. Serves as liaison between the CTO/UTO and other university departments, external partners, and stakeholders. Performs other duties as assigned to ensure the successful operation of the CTOs office and UTO.

None.

Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, masters, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 mens and womens Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. Its part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the states largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions - Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more - are within easy reach of the citys central location in Michigans Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.

Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.


You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials on or before May 2nd, 2025.