Associate Director of Facilities & Operations

Job Overview:

Provide comprehensive leadership for facility and operational needs of the Campus Recreation Center (CRC) and multiple satellite facilities. A member of the senior leadership team, responsibilities include professional and student staff management and success, strategic planning, fiscal development and oversight, facility and project management, oversight of third-party custodial and maintenance, and establishment of policies and procedures.

Essential Functions:

• Serve as a senior leadership team member and collaborate to develop and achieve the department's mission, vision and goals.
• Provide direct and indirect supervision to full-time staff including hire, train, coach, supervise, evaluate and establish performance plans and provide indirect supervision to student staff.
• Provide leadership, guidance, and mentorship to the Facilities and Operations team, fostering a positive, and productive work environment.
• Provide oversight for facility and operational needs, including project coordination and management, HVAC, event management, climbing wall programming and operations, event coordination, facility scheduling and staffing.
• Work collaboratively with Facilities Management to establish priorities, responsibilities, and schedules to ensure safe, clean and well-maintained facilities. Conduct regular safety inspections.
• Collaborate with key stakeholders to purchase facility and fitness equipment, conduct preventative maintenance, repairs, replacement, and coordinate layout and installation.
• Serve as primary point of contact and coordinate construction and renovation projects by working closely with Campus Recreation team, architects, and contractors.
• Oversee contracts and agreements with vendors, suppliers, and service providers for capital purchases.
• Interpret and apply industry standard best practices in the formulation and coordination of safety and risk management policies, procedures, and equipment, including building access, security systems, video cameras and two-way radios, as well as general technology equipment that includes stereo systems, WiFi, and audio/visual components.
• Ensure compliance with health and safety regulations, implement safety protocols, address safety concerns or incidents, maintain record of accident and incident reports, monitor policies and procedures and may provide point of contact with UC Risk Management, Police Department and Student Conduct and Community Standards.
• Provide fiscal development and oversight in area of responsibility for annual operating and capital budgets. Prioritize and approve purchase requests and expenditure and resolve budget discrepancies.
• Collect, analyze and prepare reports including facility data, usage numbers, member feedback and recommendations.
• Maintain professional knowledge and strong understanding of best practices for facility and operational trends for implementation of appropriate products, equipment and services.
• May be assigned special projects, initiatives, and directives to support Campus Recreation, Campus Services and the University. Actively participate in department, division and university committees.
• Requires occasional weekend and evening hours.
• Perform related duties based on departmental need. This job description can be changed at any time.