Please do not submit an application via bluefish jobs.

Application Procedures: All applicants are required to submit a formal job application through the Texas A&M University Human Resources website at https://jobs.tamu.edu. Select appropriate career site depending on whether you are an external or internal applicant. If External Career Site is selected, search for position Associate Director - Administrative and Support Services (R-83171).

For best consideration, a resume/CV are strongly recommended. 

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

Who we are

The mission of the Department of Recreational Sports is to promote activity, wellness, and development by providing high quality experiences and facilities for the students and community of Texas A&M University.

What we want

The Associate Director is responsible for assistance and support of the Director of the Department of Recreational Sports and for the direct or dotted line supervision of several administrative and operational areas of the Department, including development, business services, human resources, administrative support, marketing and communications, and assessment. Additionally, this position is responsible for approving the departmental youth programs, as well as implementing other directives as designated by the director.

Responsibilities:

• LEADERSHIP: Provides assistance to the Executive Director with the overall management of the department by providing oversight of administrative and support services. Assigns all staff committee appointments for divisional and departmental committees. Gives direction to departmental committee chairs. Schedules and facilitates department staff meetings. Attends the department’s development and alumni engagement activities. Assists with departmental staffing plans and development and implementation of short- and long-term plans. Administers the department’s student employee wage scale. Approves all merit increases and promotions for student employees. Implements, monitors, reviews and revises department policies.

• SUPERVISION: Supervises and evaluates one Assistant Director, one Project Coordinator, and one Administrative Coordinator. Is a dotted line supervisor to two Assistant Directors and a HR Generalist who lead embedded teams within the Department.

• ADMINISTRATION: Oversees and monitors the budgets of assigned areas. Works with budget administrators in preparing the budget reviews and operating within prescribed budgets.  Approves department documents in Workday, AggieBuy, and Chrome River. Serves as a back-up signature for Texas A&M Foundation accounts.  Serves as a member of the Budget Review Team, Capital Review Team, and the Pricing Review Team. Provides direction in regard to revenue and expenses within the department. Facilitates the processing of all departmental contracts and MOU’s. Ensures all divisional updates and reports are submitted on time. Ensures that Rec Sports is accurately portrayed in the official university catalog. Liaison with Student Life regarding the Rec Sports response to the campus student death protocol.

• CAMPUS PROGRAM(s) for MINOR LIAISON: The Campus Programs for Minors (CPM) liaison ensures all documentation for programs under their purview, including Third Party programs, is on file prior to the start date and is retained in accordance with university rules. This includes background checks, child protection training documentation, waivers, terms of use and all documentation outlined in the annual risk requirements form submitted annually. Included in the required approval routing to ensure CPM Applications and forms are properly reviewed, routed, and approved prior to the start of the program. Conducts training and facilitation of incident reporting for programs under their purview. Facilitates and ensures that all after action requirements are followed including the timely submission of rosters and full payment of insurance and support service fees. Coordinates annual training as stated in Section 1.1.1 and Section 4.3 in collaboration with University Youth Programs.

• IT LIAISON: Serves as the primary department liaison for IT Services. Coordinates the department computer inventory and purchases new workstations when necessary. Manages the department Outlook address book and shared calendars. Manages all generic department email addresses. Provides oversight for the department Teams channels and electronic file management systems.

• ADVISORY COMMITTEE MANAGEMENT: Coordinates the Student Employee Advisory Committee and the Participant Advisory Committee. Recruits committee members, facilitates meetings, and follows up on feedback received.

• Department Mission Duties: Serves on national, university, divisional, and departmental committees as needed. Assists in establishing long and short-term goals of the department. Attends local, state, and national workshops and conferences; hosts and presents at various workshops. Maintains positive relationships within department, other university departments, community and vendors. Assists other university staff members as requested. Interacts with students, faculty, and staff for the benefit of carrying out the mission of the department. Performs other duties as assigned.

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.

• Eight years of related experience in sport management, leadership, business, and/or administration, including five years of supervisory experience.

Required Knowledge, Skills, and Abilities:

• Ability to multi-task and work cooperatively with others.

• Ability to effectively communicate both written and verbally; commitment to customer service.

Preferred Knowledge, Skills, and Abilities:

• Master's Degree in Physical Education, Recreational Sports Management, Student Personnel Services or a related field.

• Seven years in Collegiate Recreational Sports programming including five years’ experience in upper-level management.

• Computer experience. (Software preferences such as Fusion and Connect2).

Salary:  Starting $95,000 (commensurate to selected hire’s experience).

For further information you may contact:

Jeff Huskey
jrhuskey@rec.tamu.edu

Closing Date:

Applications will be accepted and reviewed until position is filled. For best consideration, application materials should be submitted by Thursday, May 8, 2025

Projected Start Date: Monday, August 4, 2025

Note to Applicants: A cover letter and resume are strongly recommended. You may upload them on the application under the CV/Resume section. For best consideration, application materials should be submitted by Thursday, May 8, 2025

For more information about Texas A&M Recreational Sports visit www.recsports.tamu.edu