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Enrollment Contact Center Team Lead - Operations
Northeastern University
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Enrollment Contact Center Team Lead - Operations

Northeastern University

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Posted:
April 24, 2025
Location:
Boston, Massachusetts



Enrollment Contact Center Team Lead - Operations


About the Opportunity

JOB SUMMARY

The Enrollment Contact Center Team Lead - Operations is responsible for assisting the Sr Asst Director in overseeing a team of Enrollment Contact Representatives. The individuals in this role will have a strong focus on customer service and process development. Major responsibilities include responding to interactions, providing customer service, including handling escalated inquiries, monitoring, and scoring recorded calls for the Enrollment Management Contact Center Staff and providing related feedback, prioritizing tasks, maintaining the OGS knowledge base in collaboration with OGS team, ensuring established escalation matrix is followed when tracking and reporting call trends.

Candidates must have a flexible work schedule and a willingness to work hours outside of the regular work schedule.

KEY RESPONSIBILITIES & ACCOUNTABILITIES

Telephone Operations
  • Respond to interactions, providing customer service regarding general information about the University, ascertain the level of the inquiry and make an appropriate decision as to the correct action. The goal of these actions is to assist in retention efforts and increase student success rates during the student's academic experience.
  • Act as a liaison for the student regarding services such as international student support and services to assure that the student's questions and concerns are addressed.
  • Provide help and counseling regarding the international student lifecycle; assist with documentation/form processing; research issues and follows up.
  • Additional responsibilities include resolving situations by directing calls to the appropriate University office, providing program information, accessing a student's record, directing a caller to the information on the appropriate website.


Management Responsibility
  • Monitor Automated Call Distributor (ACD) system addressing queue situations and service level concerns. This role is responsible for monitoring and evaluating employee performance through call quality monitoring. The Team Lead works with the Sr Asst Director to make recommendations for staff feedback.
  • Responsible for handling escalated customer interactions and sensitive operational issues. Expected to follow through to resolution to maintain excellent customer relations.
  • Prepare and analyze routine call data reports identifying call trends and concerns. Work with staff and the management of other areas in the university to report and address call trends. Ensures the Contact Center staff receives updates in a timely manner.
  • Attend regular meetings to develop and maintain strategic plans to continual assessment of service trends and needs.
  • Ensure there is always proper phone coverage to meet the department service goals.
  • Subject matter expert for the Office of Global Services. Maintain escalation matrix with OGS leadership to appropriately connect students with OGS.
  • Ensure that established standards/process for facilitation of virtual appointments, phone calls, walk-in meetings to support student service requirements are met.
  • Motivate and engage employees through effective communication. Support innovation and creativity by encouraging staff to accept and resolve challenges.
  • Makes recommendations for, coordinates, and tracks outbound call campaigns.
  • Stay current with operational changes, policies, and procedures.


Training
  • Utilize call quality monitoring and assessment of Rep inquiries and call trends, to identify training needs for the Contact Center Reps.
  • Ensure that the Contact Center staff is well-equipped and prepared with information regarding upcoming events including but not limited to pre-arrival, student visa, pre-departure, travel, post-arrival support, international student orientation, webinars, immigration compliance, travel, Curricular Practical Training (CPT), Co-ops, graduation, and Optional Practical Training (OPT), post work study rights, cultural events, I-20/DS-2019 processes, reporting timeframes and deadlines.
  • Ensure the department ServiceNow knowledge base is kept up with current and pertinent information.
  • Facilitate regular training and policy update sessions from PDSO/DSO on overall F/J regulations, Regulated Canadian Immigration Consultants (RCICs), Regulated International Student Immigration Advisors (RISIAs), and U.K regulated immigration adviser.
  • Train Contact Center staff on how to successfully complete callout campaigns.


Technology
  • Have a deep and broad knowledge of fundamental technical skill sets.
  • Provide support to evaluate and resolve mechanical difficulties related to phones, headsets, printers, and computer hardware as needed.
  • Work with OGS to ensure appropriate system access levels are offered and maintained for systems including but not limited to ServiceNow and Synapsis.


Other
  • Support with admissions and financial document verification for I-20 requests.
  • Other duties as assigned.


MINIMUM QUALIFICATIONS
  • Excellent interpersonal, time management, and communication skills.
  • Self-starter with a positive attitude and the ability to work in a fast-paced environment.
  • Demonstrated leadership ability with sensitivity and understanding of the needs and concerns of a diverse population while working with minimal supervision is essential.
  • Must be willing to work in a metrics driven environment and possess technical knowledge of various systems such as Ellucian Banner, Synapsis, Service Now, Salesforce, Admit Ware, Apply Yourself, SharePoint, Microsoft Office Suite and Five9 applications.
  • Prior experience as a Designated School Office (DSO) and Alternate Responsible Officer (ARO) or experience in a legal firm serving individuals on F/J visas is highly desired.
  • Knowledge and skills normally acquired through completion of a Bachelor's Degree or equivalent with three to five years' experience in the Enrollment Management Contact Center or customer service in an International Student Services office or legal firms is essential.


Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type:
107H

Expected Hiring Range:

With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.


To apply, visit https://northeastern.wd1.myworkdayjobs.com/en-US/careers/job/Dedham-MA/Enrollment-Contact-Center-Team-Lead---Operations_R132956







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Internal Number: 6164684
About Northeastern University
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.
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