Chief of Staff

Please apply online at chadwickschool.org.  Please click on the menu in the top right-hand corner, then click on employment.

Job Title: Chief of Staff

Reports To: Head of School (with collaborative work alongside Assistant Head of School)

Direct Reports: Two

Location: Chadwick School, Palos Verdes Peninsula, CA 90274

Position Type: Full-Time, 12-Month, Exempt

Position Summary:

The Chief of Staff plays a pivotal leadership role in the smooth, mission-aligned functioning of the school’s day-to-day operations while providing direct administrative and strategic support to the Head of School. This role is ideal for a dynamic, detail-oriented, and highly organized individual who thrives in a fast-paced educational environment and enjoys leading collaborative efforts across departments.

The Chief of Staff will be directly responsible for a broad range of operational areas—including event planning, master calendar coordination, dining services, transportation, and CUP (Conditional Use Permit) compliance—and serve as the Head of School’s right hand in managing priorities, communication, and special initiatives.

Core Responsibilities:

Executive Support to the Head of School:

• Provide administrative support and partnership to the Head of School.
• Manage the Head of School’s calendar, communications, travel, and confidential correspondence.
• Prepare meeting materials, agendas, presentations, and board documentation as needed.
• Organize and maintain board records and documentation.
• Coordinate leadership team meetings and retreats, ensuring follow-up on action items.
• Anticipate and proactively respond to the Head of School’s operational and strategic needs.

Campus Operations Oversight:

• Directly responsible for oversight, supervision and management of key areas of school operations including:
  
  
• Dining Services: Responsible for managing agreements and services of independent food service providers to ensure quality, compliance, and alignment with community expectations as well as review and monitor daily events and operations.
  
  
• Transportation: Supervise Transportation Coordinator, manage school transportation logistics for daily operations and special events, including route planning, vendor coordination, and communication. Oversee the completion of driver training and certification for all school-wide transportation needs.
  
  
• Facilities Interface: Oversee daily events with the facilities team to ensure spaces are functional, prepared for events, and maintained to a high standard. Monitor weekly and monthly upcoming events to ensure there are no conflicts and there is alignment with the CUP.
• Supervise the Calendar Coordinator/Front Office Assistant and ensure the accuracy of all events Accountable for maintaining and managing the school’s master calendar in collaboration with division leaders, program directors, and administrative staff.
• Responsible for ensuring all campus operations align with the school’s Conditional Use Permit (CUP) regulations, including traffic management, arrival/dismissal procedures, and parking.
• Identify and implement process improvements to streamline operations and enhance community experience.
  
  

K–12 Event Planning & Management:

 In charge of leading the planning, coordination, and execution of major K–12 events and all-school gatherings.

• Serve as project manager for multi-divisional events, ensuring clarity of roles, timelines, and responsibilities.
• In charge of coordinating logistics such as space setup, vendor management, signage, security, supervision, transportation, and CUP compliance.
• Partner with faculty, staff, and student leaders to ensure events reflect the school’s culture, spirit, and community-building goals.
• Send DocuSigns for student trips and events, track completion and maintain records.

Cross-Functional Collaboration:

• Partner with division heads, department directors, administrative assistants, and campus operations staff to ensure coordination across all aspects of school life.
• Maintain effective communication across departments and serve as a key liaison between operations and the Head of School.
• Support the Head of School in advancing strategic initiatives, tracking progress, and building strong internal workflows.
• Supervise two direct reports –Transportation Coordinator/Front Desk Assistant/Calendar Coordinator