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Administrative Coordinator
University of California Los Angeles
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Administrative Coordinator

University of California Los Angeles

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Details
Posted:
May 3, 2025
Location:
Los Angeles, California

Department Summary

The UCLA Institute of Transportation Studies and Lewis Center for Regional Policy Studies are located with the UCLA Luskin School of Public Affairs and support and advance cutting-edge research, the highest-quality education, and meaningful and influential civic engagement on the many pressing housing and transportation issues facing Los Angeles, the state of California, the nation, and the world today. We are home to the world?s leading experts in housing affordability, parking, public transit, transportation equity, traffic, new mobility, and more. We focus on how these areas intersect and shape the well-being of residents, especially those from marginalized and underserved communities. By understanding and addressing these complex issues, we aim to inform policies and interventions that create more inclusive, sustainable, and equitable communities.
Position Summary

The UCLA Institute of Transportation Studies and Lewis Center for Regional Policy Studies are hiring a dynamic Administrative Coordinator (AC) to join our team. This key role supports the day-to-day operations of two leading research centers tackling critical housing and transportation challenges in Los Angeles and beyond. As AC, you’ll manage purchasing, event planning, office operations, and student worker coordination — all while working alongside top experts committed to advancing equity, sustainability, and inclusion. If you are detail-oriented, proactive, and excited to help drive impactful research and civic engagement, we’d love to meet you!


Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

  • Knowledge of UCLA procurement and reimbursement systems including BruinBuy and Concur. (Preferred)
  • Demonstrated skill in prioritizing tasks and assigning appropriate work to others. (Preferred)
  • Accounting skills sufficient to check expenditures on financial ledgers (Preferred)
  • Strong interpersonal skills to establish and maintain professional, effective working relationships with event speakers, event attendees, partners, faculty, staff, and students (Required)
  • Written communication skills to prepare concise, logical, and grammatically correct emails and other communication pieces. (Required)
  • Skilled in scheduling and managing logistics for events including lecturers and conferences. (Preferred)
  • Working knowledge of computer systems (Windows environment), Microsoft Office's basic suite, and web-based collaboration tools including Excel, Word, Google Drive, Google Apps, and Airtable (Required)
  • Working knowledge of web-based event registration, communication, and management systems, such as Eventbrite. (Preferred)
  • Ability to both take direction and work independently with minimal direction (Required)
  • Ability to manage time and workload effectively and complete assignments in a timely manner amid conflicting demands, multiple deadlines, competing requirements, and changing priorities. (Required)

    • Education, Licenses, Certifications & Personal Affiliations

  • High School Diploma (Required) And
  • Bachelor's Degree (Preferred)

    • Special Conditions for Employment

  • Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
  • Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
  • Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
  • COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.

    • Schedule

    9:00 a.m. to 5:00 p.m.
    Union/Policy Covered

    CX-Clerical & Allied Services
    Complete Position Description

    https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=TBD_4171

    Internal Number: 7615
    About University of California Los Angeles
    Why work at UCLA? Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status.
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