| ***This is a Professional and Administrative 12 month, continuing position.
The Administrative Manager is a key advisor to the Dean on operational, financial, and strategic matters. They lead, facilitate, coordinate, and monitor specific strategic initiatives that advance the mission of the college and the UMD campus. They serve as the liaison between the college and other service units on the campus and the system (HR, Finance, etc.). They provide oversight of college and departmental budgets in collaboration with the Dean, other college leadership and staff. In collaboration with the Dean and collegiate colleagues, the Administrative Manager assists with the development, interpretation, and implementation of college policies. This is an on-campus role that requires a consistent presence at our Duluth location.
The following duties are typical for this position.
â— Strategic Collaboration and Planning (20%): Act as a trusted advisor to the Dean on operational, financial, and strategic matters. Work effectively with faculty and staff to understand and address their needs. Lead and facilitate specific administrative initiatives that advance the collegeâ™s mission and/or operations and align with broader University strategic plans and/or areas of focus. This requires identifying the goals of engagement, building relationships within and outside of the institution to help meet those goals, creating the appropriate (infra)structures to accomplish those goals, and leading the process for success.
â— Collegiate Operations (30%): Serve as the primary operations coordinator for the school, often acting as first point of contact for requests/communication on operational issues from external and internal people. Serve as primary administrative contact if Dean/Associate Dean are unavailable. Serve as project manager and coordinator for key collegiate strategic initiatives. Monitor and summarize progress on the strategic plan as well as on key initiatives in the college-wide strategic plan. Represent college on UMD-wide committees. Develop relationships/connections to advance collegiate mission. Oversee collegiate portion of promotion and tenure process, annual merit review process, visa application process for foreign nationals hired by the school, and REPA compliance. Coordinate annual course scheduling for the college and assist with workload reports, seniority rosters, and faculty deployment. Meet regularly with senior leadership and team leads to assure the collegiate administrative operations are running efficiently and are effectively meeting the needs of all constituents. Ensure efficient day-to-day operations and business needs are met by coordinating workflows among the staff. Support the project budgeting and financial/accounting needs (that are not supported by other units on campus) of the Bureau of Business and Economic Research. Provide direct supervision to and leadership for the Deanâ™s Office payroll staff person and student employees.
â— Accreditation Support (20%): Assist with accreditation, assessment, and compliance efforts. Manage Works (Digital Measures), maintain and update Works guides, run reports, collect and report data to AACSB for accreditation compliance, manage internal and external grant processes, and run analysis for faculty qualification status compliance. Work with the collegiate leadership to advance initiatives for student success and faculty achievement.
â— Resource Stewardship (10%): Provide oversight of college and departmental budgets in collaboration with the Dean. Serve as the primary referral point to finance and HR for the college. Analyze financial data and generate reports to identify trends and forecast future needs. Look for efficiencies/optimization of unit resources to advance mission and culture. Manage procurement and usage of furniture and equipment in alignment with budgets and college/university policies and procedures. Collaborate with facilities to oversee complex building renovations, office and building moves, offsite storage, key control, and facilities including space utilization.
â— Policy Development and Alignment (10%): In collaboration with the dean and collegiate colleagues, assist with the development, interpretation, and implementation of college policies. Coordinate and share institutional knowledge (i.e., university/college policies and procedures, resources, collective bargaining agreements, campus/college operations) and administrative expertise to college and department/program faculty and staff.
â— Finance and HR Liaison (10%): Serve as a liaison with all collegiate leaders and staff and between the college and other service units (HR, Finance, etc.) on campus and within the University of Minnesota system. Provide timely data and reports on budgets and finances to the leadership to facilitate efficient and effective decision making.
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